What are the responsibilities and job description for the Workplace Coordinator position at Dexian?
Job Title: Event Planner/Workplace Coordiator
Pay Range: $28 - $31/hr.
Location: New York, NY 10017
Duration: 9 Months (Potential to go extend)
Hours: 7am - 6pm EST (Flexibility required based on business needs for events)
About the Role:
We are seeking a Client Center Event Planner to support corporate conference and client centers in Midtown NYC. This role requires a strong hospitality and administrative background, with an emphasis on high-touch customer service for senior executives. The position will involve meeting planning, front desk coverage, and event coordination, ensuring seamless operations and a professional client experience.
Key Responsibilities:
- Coordinate and plan boardroom meetings with catering, AV, and facilities teams.
- Provide high-touch customer service, greeting and escorting clients while ensuring a seamless experience.
- Manage the reception desk, handling phone calls, shared inbox emails, and scheduling event room requests.
- Work closely with C-suite executives and high-profile clients, ensuring professionalism and confidentiality.
- Monitor and troubleshoot room setups, AV, and catering needs to match event requirements.
- Utilize EMS (Event Management System) to manage bookings, update reservations, and generate reports.
- Communicate effectively with clients, providing status updates and available options for requests.
- Join pre- and post-event planning meetings, assisting with data entry and logistics.
- Maintain an adaptable and solution-oriented approach to client challenges.
Qualifications & Skills:
- 3 years of experience in hospitality, administration, or event planning within a corporate or high-end service setting.
- Prior experience supporting C-suite executives and handling confidential information professionally.
- Strong knowledge of Microsoft Office (Outlook, Word, Excel); familiarity with EMS or event booking systems is a plus.
- Excellent attention to detail, ability to multi-task, and strong organizational skills.
- Knowledge of AV systems and conference room technology preferred.
- Professional demeanor with strong verbal and written communication skills.
- Flexibility to work varying shifts and rotate between multiple locations as needed.
Interview Process:
- Video or in-person interview (local candidates preferred).
This is an excellent opportunity for candidates looking to grow within a corporate event planning and client service role while working in a fast-paced, high-profile environment.
About Us:
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status
Salary : $28 - $31
