What are the responsibilities and job description for the Accounts Payable/Administrative Assistant position at DFW Mechanical Group?
Accounts Payable/Administrative Assistant
DFW Mechanical Group, LLC
1010 Squire Dr.
Wylie, TX 75098
Job details
Pay
$18.00 - $21.00 per hour- Based on experience
Job type
- Full-time
Schedule
- 8 hour shift
- Monday to Friday
- Day shift 8am – 5 pm
Benefits
- Health insurance
- Paid time off
- Dental insurance
- 401(k)
- Vision insurance
- 401(k) matching
Job description
Accounts Payable Specialist
We are looking for a competent Accounts Payable Specialist and Administrative Assistant to contact vendors and process payments as well as offer administrative support directly to the office manager and sales team. Our Accounts Payable Specialist/Administrative Assistant should exhibit professionalism and trustworthiness.
Responsibilities
- Monitor accounts to identify outstanding debts and monitor approval process
- Process accounts payable invoices
- Investigate historical data for each debt or bill
- Communicate with vendors and subcontractors regarding outstanding invoices and needed paperwork
- Follow precise steps to accurately remit payment to vendors
- Reconcile vendor statements and resolve any discrepancies
- Resolve billing and credit issues on accounts
- Update account status records and notate accounts with up to date information
- Be responsible for vehicle registrations and any vehicle contracts & statements
- Be responsible for toll accounts and payments
- Set up vendor accounts and gather all required documents
- Issue purchase orders
- Establish and maintain relationships with new and existing vendors
- Be able to complete credit applications for new lines of credit
- Scanning, filing, communicating, and documenting, of all accounts payable related materials
- Additional administrative duties as assigned by supervisor and ownership
Skills
- Proven experience in Accounts Payable or similar role
- Working knowledge of MS Office and databases
- Comfortable working with deadlines
- Attention to detail and accuracy in data entry and record keeping
- Excellent organization skills and ability to prioritize tasks effectively
- Problem-solving skills
- Knowledge of general accounting principles
- Experience with lien rights is a plus
- High level of self-motivation
- Ability to work independently as well as collaboratively in a team environment
- Experience with Service Titan software a plus
- Experience with QuickBooks a plus
Job Type: Full-time
Pay: $18.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $18 - $21