Accounts Payable Supervisor

JOB TITLE: Accounts Payable Supervisor

DEPARTMENT: Accounts Payable

COMPANY: DGI USA

LAST REVISED DATE: March 2025

WORK SCHEDULE: Full Time

EXEMPT STATUS: Exempt

REPORTS TO: VP of Finance & Accounting

REMOTE OR HYBRID WORK ELIGIBILE: Hybrid

SUMMARY:

The Accounts Payable Supervisor is focused on increasing accuracy and efficiency of the payable process while providing strong leadership to the AP department. The AP Supervisor oversees a team of 3 employees with accounts payable and administrative responsibilities; organizing workflow and setting goals as appropriate to meet deadlines and ensure efficient processes.

DUTIES AND RESPONSIBILITIES:

• Timely and accurate payment of all supplier invoices to ensure the company maximizes discounts, prevents credit holds from suppliers, ensures payments are properly approved and authorized via internal controls to maximize cash flow for the corporation
• Working with multiple departments and suppliers to resolve any issues associated with invoice payments and adjustments
• Establish and maintain relationships and channels of communication with internal departments and vendors
• Creates all payments made to suppliers and refunds to customers.
• Post invoices, credits, and validates statements for assigned suppliers
• Assists with preparation of state tax payments.
• Review all invoices for accuracy, and strive to identify cost saving possibilities
• Process vendor pre-payment requests and back up credit card payment process
• Provide documentation to internal and external auditors upon request
• Recommends system or process enhancements to improve department efficiencies and enhance accuracy and controls over the payment process
• Hires, trains and leads the AP team on all processes, procedures and controls; provides hands on support in all AP functions
• Focused on team development to ensure career growth of the team and promote succession planning
• Other duties as assigned
• Reports to the VP of Finance & Accounting
  
  
  

SKILLS AND EXPERIENCE REQUIRED:

• 3 years of Supervisory experience in Accounts Payable; industrial distribution experience preferred
• Highly knowledgeable in Three Way Match for inventory invoice processing and expense invoice processing
• Experienced in prioritizing cash distributions
• Strong ERP experience and MS Office (Word, Outlook, Excel)
• Experience with Prophet21 (Epicor’s P21 ERP) software highly preferred, but not required
• Experience with Ipayables AP Automation Software highly preferred, but not required
• Bachelor’s degree in Accounting highly preferred or similar work experience
• Prior background with the implementation process for AP Automation
• Solid knowledge of basic accounting principles
• Demonstrated ability to collaborate with multiple departments and suppliers to resolve issues
• Excellent verbal and written communication skills
• Strong leadership and teamwork skills
• Exceptional time management and organizational experience
• Process improvement and controls experience
• Passionate, Adaptable, Customer Focused and Teamwork oriented
• Strong sense of urgency and accountability
• Excellent problem-solving skills
  
  
  

PHYSICAL/MENTAL REQUIREMENTS:

• Requires prolonged sitting, standing, bending and walking
• Moderate to heavy use of hands in grasping, repetitive hand movement and finger coordination in keeping records and using a keyboard
• Speech and hearing to communicate effectively in group settings, one-on-one, and by telephone
• High level of concentration, confidentiality and organization
• Ability to multi-task
  
  
  

REMOTE/HYBRID WORK REQUIREMENTS: In order to work remotely the Employee Must:

• Reside in the United States or Canada.
• Have access to high-speed reliable internet (with a minimum of 50 mbps for download speed and 50 mbps for upload speed).
• Have a quiet, dedicated workspace free from distraction.
• For more details, see the Remote Work Policy in the Employee Handbook.
  
  
  

This job description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.