Finance Operations Assistant

Job Title: Finance Operations Assistant

Location: Englewood Cliffs, New Jersey (In-person)

Job Type: Temporary

Pay Rate: $23 - $27 an hour

Key Duties & Responsibilities (include but not limited to):

• Monthly Closing Procedures: Prepare and finalize monthly closing files, ensuring accurate and complete billing templates.
• Accounts Payable and Receivable Management: Generate all AP and AR in the GSI system to ensure accurate revenue recognition and expense tracking.
• Invoice Management: Collaborate with service providers to obtain accurate AP details, ensuring timely receipt of invoices and effective follow-up on outstanding items.
• Billing Coordination: Follow up on billing related to incurred expenses and coordinate with clients to ensure timely invoicing based on agreed terms.
• Audit Collaboration: Work with the audit team to review discrepancies in billing and facilitate the re-invoicing process to resolve issues.
• Communication with Finance Team: Maintain communication with the finance team regarding receivables management and ensure timely follow-up on AP disbursements.
• Cumulative Closing Management: Oversee cumulative closing processes and monitor profit and loss statements for financial accuracy.
• Expense Billing Coordination: Arrange billing methodologies when expense categories differ, ensuring compliance with company policies and client agreements.
• Financial Reporting: Assist in preparing financial reports and analyses to provide insights into company performance and support strategic decision-making.
• Stakeholder Engagement: Act as a point of contact for internal and external stakeholders regarding financial inquiries, ensuring professionalism and clarity in communication.
• Process Improvement Initiatives: Identify and implement process improvements within accounting functions to enhance efficiency and accuracy.
• Delivery, Order and Installation Management: Monitor delivery schedules and capacity, creating load plans to ensure timely delivery as requested by customers.
• Product Return Coordination: Develop load plans to retrieve customer-returned products and manage proper stock handling of returned items.
• Installation Quality Management and Technician Guidance: Create and manage installation guidance for technicians while training and developing them to install appliances correctly.
• Cost Settlement Management and Billing and Cost Validation: Manage billing and buying processes while validating costs and evidence (PODs) for both billing and purchasing.
• KPI Management and Performance Monitoring: Oversee key performance indicators, including Net Promoter Score (NPS), On-Time Delivery (OTD), and defect occurrence rate.
• Customer Claim Management: Communicate with clients and vendors to resolve customer claims and manage the claim resolution process effectively.

Required Qualifications:

• Language Proficiency: Fluency in both English and Korean, with the ability to communicate effectively in both languages for internal and external communication.
• Availability: Able to start immediately or as soon as possible.

Preferred Qualifications:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines efficiently.
• Familiarity with financial systems and software is a plus.

Job Type: Temporary

Pay: Up to $25.00 per hour

Schedule:

• Monday to Friday

Work Location: In person

Salary : $23 - $27