Administrative Assistant

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned administrative duties as required (i.e. organization of inbound and outbound mail, reviewing e-service of court pleadings, assisting with billing matters and general clerical support). 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Greet clients and other visitors as they enter the Firm lobby, and contact the appropriate person regarding their arrival.
• Answer central telephone system and direct calls accordingly.
• Maintain neatness of the lobby, conference rooms and other common areas
• Scheduling appointments for clients
• Log and distribute incoming faxes, mail, hand deliveries and courier deliveries.
• Enter notes in client database
• Preparation of mailings and service of legal documents
• Input, manage and monitor calendar items including court dates
• Assist with court filings and correspondence
• Perform administrative duties as requested.

Competencies

• Excellent Communication/Interpersonal Skills
• Professional Appearance
• Ethical Conduct
• Time Management
• Positive attitude

Position Type/Expected Hours of Work

• This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m.

Required Education and Experience

• Graduation from high school or GED equivalent with 1 year administrative experience.

Preferred Education and Experience

• Experience in a professional office setting

Additional Eligibility Qualifications

• Proficiency with Mac computers, Microsoft Office Outlook, Word and Excel
• Employee must be eligible to work in the U. S.

AAP/EEO Statement

We are an Equal Opportunity Employer

Work Remotely

• No

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance