Administrative Assistant - Diamond Designs

Diamond Designs is a family-owned jewelry store in Orange, Connecticut, with over 20 years of experience. Founded by Deepak Dadlani, the store has deep roots in the community, building on the legacy of his parents' successful jewelry business. They offer a wide selection of designer jewelry from renowned brands, as well as custom design services to create unique pieces. Diamond Designs emphasizes personalized service, treating each customer with compassion and integrity. They prioritize building long-term relationships with their clients and strive to exceed expectations in every interaction

Job Brief

The Administrative Assistant at Diamond Designs plays a crucial role in supporting the daily operations of the jewelry store. This position involves managing administrative tasks, client and vendor relations, and ensuring efficient office management. The ideal candidate will be proactive, organized, and possess strong communication skills to contribute to the smooth functioning of the team and enhance customer service.

Responsibilities

Communication:

• Answer and direct phone calls
• Greet and assist visitors
• Manage email correspondence, including drafting and formatting documents
• Schedule and coordinate meetings, including preparing agendas and taking minutes

Organization & Planning:

• Maintain calendars and schedules
• Plan and coordinate travel arrangements
• Manage office supplies and equipment
• Maintain filing systems and databases
• Prepare presentations and reports

Administrative Support:

• Prepare expense reports and reconcile invoices
• Assist with budget preparation and tracking
• Maintain confidential information with discretion
• Assist with special projects as needed

Requirements

• Proficiency in Microsoft Office Suite
• Excellent interpersonal and customer service skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Ability to prioritize tasks and meet deadlines
• Excellent verbal and written communication skills
• Strong organizational and time management skills

Preferred Skills

• A jewelry background is preferred
• Proficiency in Edge Software

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 38 – 40 per week

Benefits:

• Employee discount
• Flexible schedule

Shift:

• 8 hour shift
• Day shift

Work Location: In person

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Schedule:

• Day shift

Work Location: In person

Salary : $18 - $25