PROJECT ASSISTANT

Description

• Assists multiple Project Managers with all administrative tasks of projects;
• Responsible for all project accounting change orders, owner and subcontractor billings, and quotations
  • Update billing report, job cost reports constantly with invoices and approved change orders.
  • Reconciles sub-contractor and supplier invoices to ensure timely payment along with final lien releases.
• Maintain detailed and organized files; document and database management.
• Participate in proposal, planning preparation and administration of contracts.
• Prepares job start-up form and matches the costs proposed on the final approved bid;
• Maintains/reviews/distributes project logs (submittals, change orders and RFI's);
  • Processes & distributes submittals to client/ sub-contractors in a timely manner;
  • Collects subcontractor changes for review by the PM.
• Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
• Write/Review Owner contract and become familiar with terms & conditions.
• Responsible for maintaining job site binders/logs, insurance compliance documents, and RFIs
• Collects current mall rules and regulations prior to bid or prior to possession of the job site; submits and pays mall construction deposits and fees;
• Work to obtain all necessary permits as requested by the PM

• Coordinates superintendent transportation and housing is set up and within budget; Ensures Superintendent returns and sends all documentation kept at the site
• Reviews and codes invoices. Check for accuracy and compare to cost to complete forecast

• Works proactively with project manager/ superintendent to solve foreseen project roadblocks.
• Completes closeout process within 45 days of project turnover; *Initiates closeout process, completes and organizes closeout tasks (punch list, certificate of occupancy, warranties, operations and maintenance manuals) accurately.
• Other duties as assigned

Qualifications

• Minimum 4 years of experience in construction management and performing similar tasks.
• Minimum 2 years of experience in construction management with a commercial general contractor required, preferable in retail Tenant Improvement or restaurant construction.
• Well versed with reading construction plans, preferred.
• PC proficiency is essential with Microsoft Office and a strong working knowledge of Excel, blue beam, Timberline, SharePoint is preferred.
• Bachelor's Degree - construction management, civil engineering, architecture or related field, preferred