Position: Human Resource Generalist

Campus: ESC/Human Resources

Wage/Hour Status: Non-Exempt

Immediate Supervisor: Executive Director of Human Resources

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY:

• Support the district’s HR operations by managing the employee lifecycle, including application processing, hiring, terminations, background checks, identity verification, and payroll-related documentation
• Support administrative functions, employee benefits, risk management, and publications, ensuring compliance with district policies, state regulations, and federal employment laws
• Support leadership programs, workers’ compensation, leave management, and provide general HR and administrative support

QUALIFICATIONS:

Education/Certification:

• High School Diploma or GED

Experience:

• Five years of general clerical/secretarial experience or three years as an educational secretary
• 2 years of HR experience, preferably in a public school or education setting

Special Knowledge/Skills:

• Proficient in typing, word processing, file maintenance, and office records management
• Knowledge of employment laws, background check procedures, and HR best practices
• Experience with HR software, applicant tracking systems, and payroll processing tools
• Strong organizational, communication, and interpersonal skills
• Ability to interpret and disseminate information to individuals and groups
• Proficiency in software for spreadsheets, databases, and word processing
• Knowledge of basic accounting principles
• Experience working with the public in a professional setting
• Ability to operate a multi-line phone system
• Ability to follow written instructions and maintain confidentiality
• Strong data entry skills with attention to detail
• Ability to prioritize and multitask in a fast-paced environment
• Ability to work independently and as part of a team

MAJOR RESPONSIBILITIES:

Recruitment & Hiring:

• Process and review applications for district employment
• Coordinate interviews and facilitate hiring procedures
• Ensure all new hires complete the required documentation, including I-9 employment eligibility verification
• Conduct background checks, fingerprinting, and employment verification in compliance with state laws
• Prepare and distribute offer letters

Employee Onboarding & Records Management:

• Guide new employees through the onboarding process, ensuring all required forms are completed
• Process W-4 tax forms, direct deposit setup, and other payroll-related documentation
• Maintain accurate and confidential personnel records, ensuring compliance with district policies and legal requirements
• Support new teacher induction and mentorship programs by coordinating communications and logistics
• Assist in processing applications and documentation for leadership development pathways
• Maintain databases and generate reports related to teacher effectiveness programs

Employment Compliance & Reporting:

• Ensure compliance with federal, state, and local labor laws, including FMLA, EEOC, and I-9 verification
• Monitor and update employee background checks as required by district policies
• Process workers’ compensation claims and Texas Workforce Commission unemployment claims
• Maintain accurate records, including workers’ compensation, leave, and sick bank documentation
• Support annual audits by maintaining proper documentation and records

Employee Offboarding & Terminations:

• Process voluntary and involuntary terminations, ensuring proper documentation and exit procedures
• Conduct final payroll processing, including benefits termination and payout of any accrued leave
• Provide guidance to departing employees on COBRA benefits and return of district property

HR Administration & Support Services:

• Assist with employee benefits, risk management, and general HR support functions
• Participate in assessing and managing employee health and safety
• Respond to employee inquiries regarding payroll, benefits, and HR policies
• Assist with staff training related to HR processes, compliance, and policy updates
• Support HR team with additional administrative tasks and special projects

Publications & Program Support:

• Operate high-performance copier for central office, departments, and campuses
• Monitor digital printing and copying operations for accuracy and efficiency
• Inspect and examine printed products for quality assurance
• Assist in the production and distribution of employee and community publications
• Maintain an inventory of printing supplies and oversee equipment maintenance

General Administrative & Office Support:

• Provide direct administrative support to department Directors and Executive Director
• Manage calendar, schedule meetings, and coordinate appointments
• Prepare and edit correspondence, reports, and presentations
• Maintain organized digital and physical filing systems for program documentation
• Track deadlines and ensure timely submission of reports and documents
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff
• Greet and direct visitors
• Respond to emergency calls and notify appropriate parties regarding safety and security concerns
• Assist with the preparation of materials for professional development sessions and training events
• Assist with special events such as job fairs, employee recognition, and other HR-related activities
• Perform other duties as assigned by the Executive Director for Human Resources, the Director of HR, the Deputy/Assistant Superintendents, and/or the Superintendent.

EQUIPMENT USED:

•  Personal computer, printer, copier, fax machine, and calculator

Mental Demands/Physical Demands/Environmental Factors:

Work Environment & Expectations, Physical & Mental Demands:

• Frequent walking, reaching, standing, kneeling, bending, pushing/pulling, and twisting
• Frequent light lifting (less than 15 pounds); occasional heavy lifting (45 pounds or over)
• Work inside and outside (exposure to sun, heat, cold, and inclement weather)
• Exposure to noise and biological hazards (body fluids, bacteria, communicable diseases)
• Work with frequent interruptions; maintain emotional control under stress
• Ability to interact positively and proactively with students, staff, and the community
• Prompt and regular attendance

Professional Dress Code:

• Must be professional, clean, and appropriate for an educational setting.
• Visible body piercings (except earrings) are not allowed during work hours.

Evaluation:

• Performance of this position will be evaluated annually