What are the responsibilities and job description for the Facilities Coordinator position at Dierbergs Markets, Inc.?
We are seeking an experienced and driven Facilities Coordinator to assist in the coordination of maintenance operations for our growing team. This hands-on role ensures store facilities and equipment remain in optimal working options through preventive maintenance programs, asset tracking, contractor oversight, and effective issue resolution.
How You’ll Make an Impact
Maintenance Operations
Oversee day-to-day maintenance requests, ensuring timely resolutions and escalating issues as needed.
Establish and maintain emergency store procedures for critical systems, updating them annually based on remodels and repairs.
Ensure work orders are managed and tracked, following up on aging work orders and verifying contractor updates.
Audit completed maintenance tasks to ensure alignments with specifications, standards, and visual presentation.
Optimizing Asset & Equipment Management
Assign and track work orders, ensuring timely completion and verifying contractor updates.
Complete and maintain asset records, including install dates, warranty status, age, and cost.
Conduct asset reviews and analysis to identify underperforming equipment and develop replacement plans.
Ensure refrigeration assets are correctly tied to racks and update refrigerant charge data to track leaks properly.
Oversee HVAC and Commissary asset integration into Service Channel, including asset setup and Associate training.
Coordinate self-contained case replacements and cross-referencing for optimal inventory and functionality.
Vendor & Contractor Oversight
Manage contractor performance (response times, costs, and work quality).
Research, onboard, and manage new vendors as needed.
Review proposals and invoices from contractors.
Identify call-back issues and address them with contractors.
Supporting Operational Efficiency
Track and procure parts for field technicians, ensuring best pricing and availability.
Maintain an inventory of tools and equipment for field technicians, including van tool lists.
Ensure compliance with safety and maintenance standards.
About You
High school diploma or equivalent required; trade school diploma preferred.
5 years in facilities maintenance, preferably in retail or multi-location setting.
Strong knowledge of kitchen equipment, HVAC, plumping, and electrical systems.
Proficiency in Microsoft Office, specifically Word and Excel.
Experience with CMMS systems; Service Channel preferred.
Excellent problem-solving and organizational skills.
Demonstrated ability to foster teamwork and maintain a strong work ethic.
Ability to manage multiple projects and vendors effectively.
Physical ability to lift up to 50 lbs. and travel between store locations.
Why Dierbergs is right for you
Health and retirement benefits including medical, dental, short-term and long-term disability, 401(k) with company match, FSA, and life insurance
Weekly pay
Paid time off provided, including sick days
Employee Assistance Program for you and your family to assist in many of life’s challenges, from short-term counseling, legal questions to financial guidance
Associate-only savings, free products, bonus points, sweepstakes and more – being a part of our team has its perks with Dierbergs Rewards
Wellness initiatives and volunteer opportunities to keep you healthy, engaged and involved
Rewards, recognition and appreciation programs and events to spotlight you AND your exceptional talents
Opportunity to Grow Every Day by building knowledge, supporting growth and creating connections – Let’s GROW!
This job description is representative only and is not all inclusive of the responsibilities that the Associate may be required to perform.
