What are the responsibilities and job description for the Bookkeeper & Payroll Specialist position at Digital Mass?
Who We Are:
Digital Mass is a Salesforce consulting firm focused on Sales Cloud, Service Cloud, Marketing Cloud, Pardot, and Mulesoft. Our lean approach to software delivery allows us to deliver working code quickly. Our success stories are with Fortune 500 companies that turn to us to solve their critical business challenges. These enterprise companies choose us to help them discover the most vital and productive areas to focus on in their Salesforce implementation. Our Salesforce service offerings are enhancements, custom code integrations, implementations, and transitions from Classic to Lightning that produce results to accelerate sales.
Who We’re Looking For: We’re seeking a well-rounded Bookkeeper (AP/AR/Payroll) Specialist to join Digital Mass's team. You will wear multiple hats in this role, concentrating on company payroll, Accounts Payable, and client invoicing. You will also maintain accurate financial records, oversee the accounts receivables process, and ensure timely collections.
What You'll Do:
\n- Quickbooks Online expertise
- Manage and process accounts receivable payments.
- Record and classify daily financial transactions, review data, and create financial statements.
- Maintain and balance the general ledger and maintain accurate financial records.
- Verify that client time tracking systems match the time approved in our time tracking software (Harvest) and that client invoicing and collections are managed. Also, verify that all appropriate invoices have been generated in Harvest.
- Add new Client Projects to Harvest and/or make changes to projects.
- Update Quickbooks with new charges and utilize burn reports.
- Run month-end financial reports in Quickbooks (e.g., accounts payable, accounts receivable, balance sheet, profit & loss, statement of cash flow, payroll timesheet, transaction list by vendor).
- Annually involved with year-end preparation, 1099 prep, year-end reconciliation, and payroll liabilities.
- Responsible for month-end and year-end closing processes.
- Reconcile monthly vendor statements and act as the primary point of contact for all finance vendors. Assist with budgeting and creating detailed financial forecasts as needed.
- Review company credit card purchases and process for payment.
- Provide strategic financial advice.
- Handle tax planning and preparation.
- Conduct audits and ensure compliance.
- Collect all employee timesheets from the previous week through our time-tracking software (Harvest).
- Update the utilization spreadsheet and update the weekly billable hours spreadsheet.
- Process company payroll every two weeks.
- Update sales commission payments, pay quarterly bonuses, and enter new payroll change notices.
- Reconcile benefit liability (Medical, Dental/Vision, 401K, Life Insurance) accounts.
- Review expense reports/procedures.
- Experienced in Quickbooks
- Nice to have Gusto or equivalent payroll/benefits software.
- Strong attention to detail and work ethic!
- Strong analytical and problem-solving abilities.
- Adaptable, resourceful, and professional in a fast-paced and dynamic work environment.
- Strong organizational skills, focusing on prioritizing tasks and managing time effectively.
- Can manage multiple tasks efficiently and prioritize to meet tight deadlines.
- Works well independently and is self-motivated.
- Effective communication skills, both written and verbal.
Our company operates in-office five days per week in our beautifully renovated and historic North Loop office. We believe that our best work is done through onsite collaboration and connection with our colleagues.
Salary : $70,000 - $85,000
