Executive Operations Specialist

DigitalCM is seeking a full-time Executive Operations Specialist
Tampa (on-site)

Job Summary:
We are seeking a highly organized and motivated Executive Operations Specialist to join our team. This role is critical in ensuring the smooth operation of the organization by providing high-level administrative support to the CEO and assisting with various operational tasks. The ideal candidate will be a skilled communicator, technically proficient, detail-oriented, and able to handle multiple priorities with a commitment to excellence.

Key Responsibilities:

• Manage schedules and calendars, including coordinating and scheduling meetings.
• Take detailed meeting notes and distribute summaries to stakeholders.
• Track receipts, manage budgets, and assist with financial documentation.
• Conduct thorough research to prepare for meetings and decision-making processes.
• Support the CEO with administrative tasks and special projects.
• Track employee timesheets and ensure accuracy in submissions.
• Address and oversee facility logistics status and related needs.
• Collaborate effectively with team members to ensure timely communication and follow-through.
• Develop and maintain organizational systems and processes for operational efficiency.
• Create and edit documents and presentations; must be proficient in MS Office, particularly Excel and Word.
• Assist in planning and execution of events, meetings, and other company activities.
• Maintain confidentiality and discretion, handling sensitive information appropriately.

Qualifications:

• Bachelor's degree or equivalent experience in administrative support, operations, or related fields.
• Proven experience in administrative or executive assistant roles, with a focus on organizational and technical tasks.
• Exceptional writing and communication skills.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational skills and ability to manage multiple priorities effectively.
• Familiarity with budgeting, receipts tracking, and financial documentation.
• Ability to conduct research and synthesize findings into actionable insights.
• Must demonstrate reliability, follow-through, and proactive problem-solving skills.
• Experience in managing schedules, timesheets, and facility logistics is a plus.
• Must be eligible to obtain a Security Clearance (U.S. Citizenship Required)
• Comply with the provisions of the corporations Standard Practice Procedures manual and DoD 5220.22-M when handling classified material to include generating, marking, storing, handling, and destroying of classified material

Preferred Skills:

• Familiarity with collaboration tools (e.g., Microsoft Teams, Slack).
• Technical writing experience or exposure to technical subjects.
• Experience working in a high-security or government contracting environment.

Why Join Us?

• Collaborative and dynamic work environment.
• Opportunities for growth and development.
• Competitive salary and benefits package.

DigitalCM is an Equal Opportunity employer providing expedited technical and training solutions to a diversified customer base. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law.

DigitalCM values the service veterans and their family members have given to our country and supports the hiring of veterans, returning service members and military spouses.