Project Coordinator

Description

Summary: 

Perform diverse and advanced administrative duties for the Accounting and Information Management Department.

Essential Duties and Responsibilities include the following (other duties may be assigned as needed)

• Assemble and analyze change issue information, compose & prepare change documents for all DiMarco projects as guided by general company practices and owner contractual expectations. Formatting, proofreading and sending out all correspondence with appropriate enclosures.
• Work closely with DiMarco Superintendents, Project Engineers and Project Manager’s, to assist in controlling project budgets and job costing.
• Participate in project meetings and owner/subcontractor video and conference phone calls.
• Responsible for the review of contract documents at project kick off meetings and during the preparation of all change issues.
• Work closely with ERP software teams – including and controlling materials DiMarco purchases on all projects.
• Act as liaison between accounting department and other departments within the company, with subcontractors, and various external contacts. Duties may include arranging meetings, clarifying and resolving problems, coordinating work, maintaining professional working relationships in and out of the company, and communicating with various departments to assist in monitoring project status.
• Represent the interests of the company when necessary, exhibiting behavior and professionalism commensurate with that expected at a senior level.

Specific Duties may include the following:

• Log submittals and RFI’s into CMiC. Distribute accordingly. Prepare purchase order commitments and short form contracts. Circulate PO’s to Accounting Department to review against budget. 
• Set up, organize and maintain project files, including subcontractor folders.

Requirements

Physical Demands: 

The noise level in the work environment is usually quiet. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is regularly required to sit, talk, and listen. 

Education and/or Experience:

• Minimum 5 years’ experience in an administrative support level role, preferably in a construction environment. Preference to have accounting experience and training.
• Must have outstanding skills relative to organization, time management, and multi-tasking.
• Required to work professionally under pressure managing multiple tasks.
• Must have the ability to learn and exhibit a thorough knowledge of company operations, policies and procedures. 
• Position requires good planning, attention to detail and the flexibility and ability to support and interact with all levels of management.
• Must have the ability to take ownership of various projects and see them through to completion.
• Must have the ability to maintain confidentiality required.
• Must have excellent grammar, interpersonal & communication skills.
• Must be able to be a team player & work overtime as needed.

Computer Skills:

To perform this job successfully, individual should have knowledge of word processing software (Microsoft Word), spreadsheet software (Microsoft Excel), and presentation software (Microsoft Power Point). Prefer experience with CMiC or Timberline.

DiMarco is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. DiMarco is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the human resources department. 

Salary : $20 - $24