Corporate Events Administrative Assistant

Job Summary

DineAmic Hospitality is currently seeking a Corporate Events Administrative Assistant who will provide direct support to the Associate Event Directors and VP of Sales. The Corporate Events Administrative Assistant will assist with all financial and sales reporting, inventory management, market research and various special projects.  

The ideal candidate will have at least two years of administrative and event experience in a fast-paced business, be detail oriented and have the ability to organize and prioritize tasks effectively. 

Essential Responsibilities & Duties

• Work closely with the Associate Event Directors to ensure smooth operations and efficient financial management.  
• Daily, weekly, monthly and quarterly event financial management including running several reports, managing numerous financial spreadsheets and reconciling event deposits.
• Forward plan and prioritize tasks/projects to ensure workload is balanced and urgent situations are dealt with immediately
• Periodically provide support and coverage to other administrative assistants and venue event teams from the office
• Conduct market research and analyses on industry competitors
• Support monthly, quarterly and annual industry and internal events by managing guest registration and preparing event materials 
• Correspond with potential event guests to provide detailed information on restaurant availability across multiple venues, ensuring a seamless booking experience.
• Other administrative duties, as needed, including preparing meeting materials, creating event documents and other tasks as assigned by the Associate Event Directors

Minimum Qualifications

Experience

• Minimum two years of administrative and event experience, preferably in a restaurant setting

Education

• Bachelor’s degree preferred
   

  Skills

• Excellent time management, organizational skills, and attention to detail
• Basic math and finance skills required
• Demonstrated proficiency with Tripleseat, MS Office Suite, with an emphasis on Excel, Dropbox, Google Suite 
• Experience with OpenTable, Asana, Avero and Toast preferred
• Ability to communicate efficiently with team members and clients 
• Ability to work independently and as part of a team
   

Core Competencies

• Accountability
• Adaptability
• Communication Skills
• Emotional Intelligence
• Integrity
• Personal Development
• Professionalism
• Self-Management
• Teamwork and collaboration
• Technical Proficiency with computers and POS systems

Physical Demands & Work Environment

• This position works in an office setting, Monday-Friday 9:00am-5:30pm, with a slightly flexible start time. Must be able to start work at 8:00am on Mondays.
• Ability to sit at a desk and work on a computer for extended periods.
• Frequent use of hands and fingers to operate office equipment, including keyboards, phones, and filing systems.
• Occasional standing, walking, bending, and reaching to access files, supplies, and office equipment.
• Ability to lift and carry office materials and small packages up to 20 pounds.
• Ability to read documents, enter data, and communicate effectively in person, over the phone, and via email.
• This position operates in a professional office environment with standard office equipment, including computers, printers, copiers, and phones.
   

Perks Benefits

• BCBS Medical
• BCBS Dental
• EyeMed Vision
• Flexible Spending Account
• Company-paid Short-term Disability Insurance
• Company-paid Life and AD&D Insurance
• Company-paid Employee Assistance Program
• Paid Time Off
• Paid Sick Leave
• Paid Holidays
• Commuter Benefits
• 401K Match
• Monthly Food & Beverage Allowance and Discount

DineAmic Hospitality is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status. 

Salary : $24 - $26