What are the responsibilities and job description for the Business Manager position at Diocese of Austin?
Full-time Description
The Position
St. Joseph's Catholic School is seeking a customer service oriented, organized, analytical, collaborative and articulate individual to join our team as Business Manager. With a 130 year legacy, St. Joseph's endeavors to build a community which represents the best of our Catholic identity, while nurturing learners to the promise we see in each of them. Representing the mission of St. Joseph's, this individual will work in partnership with the Head of School to ensure diligent financial stewardship. Service to families, and a strong fiduciary responsibility means this essential position is always working toward best practices, analytical review and forecasting. Endeavoring to ensure the success of a storied institution, our Business Manager is an essential part of our team, and a critical member of a community rich in history, and racing toward a radiant future.
Job Summary
St. Joseph’s Business Manager is the steward of the school's financial resources through effective management and requires developed attributes such as: interpersonal skills, conflict resolution, management skills, business operations, and finance expertise. The Business Manager is to exercise sound judgment, flexibility, ability to set priorities, possess effective people skills, and responsiveness to the needs of the Head of School. This position fulfills the mission of the school by providing support to the Head of School through ensuring the financial, and personnel resources are well cared for, allocated, and provided for. The Business Manager interacts with all members of the staff on a routine basis and as such serves in a key management position. This position is hired and evaluated by the Head of School.
Requirements
Administrative Duties & Responsibilities
Minimum Qualifications
4-year college degree in Accounting or Finance
Preferred Qualifications
CPA Qualification
Willingness to continually participate in relevant training and professional development related to the position
Experience
The Position
St. Joseph's Catholic School is seeking a customer service oriented, organized, analytical, collaborative and articulate individual to join our team as Business Manager. With a 130 year legacy, St. Joseph's endeavors to build a community which represents the best of our Catholic identity, while nurturing learners to the promise we see in each of them. Representing the mission of St. Joseph's, this individual will work in partnership with the Head of School to ensure diligent financial stewardship. Service to families, and a strong fiduciary responsibility means this essential position is always working toward best practices, analytical review and forecasting. Endeavoring to ensure the success of a storied institution, our Business Manager is an essential part of our team, and a critical member of a community rich in history, and racing toward a radiant future.
Job Summary
St. Joseph’s Business Manager is the steward of the school's financial resources through effective management and requires developed attributes such as: interpersonal skills, conflict resolution, management skills, business operations, and finance expertise. The Business Manager is to exercise sound judgment, flexibility, ability to set priorities, possess effective people skills, and responsiveness to the needs of the Head of School. This position fulfills the mission of the school by providing support to the Head of School through ensuring the financial, and personnel resources are well cared for, allocated, and provided for. The Business Manager interacts with all members of the staff on a routine basis and as such serves in a key management position. This position is hired and evaluated by the Head of School.
Requirements
Administrative Duties & Responsibilities
- In consultation with the Head of School, oversee and negotiate all contracts for the school.
- Ensure HR policies are implemented and followed.
- Oversee all purchasing for the school.
- Process onboarding paperwork for new employees and ensure payroll, insurance, and retirement are set up properly.
- Responsible for accounts receivable and payable.
- Advise the Head of School and other directors on budgeting, financial planning and management, cash flow, financial priorities, and policy.
- Supervision of the school budget process, including developing, preparing, and administrating budget documents in conjunction with the Head of School, diocese, and finance council.
- Maintain an accurate filing, record-keeping, and reporting system for all school financial matters, including tuition billing and receiving.
- Develop, execute, and oversee the purchase ordering process, consulting with the Head of School.
- Oversees the Tuition Assistance and Financial Aid programs at the school, working in close collaboration with the Head of School and director of admissions to ensure policies are developed and upheld.
- Oversees and manages the tuition management system at the school, ensuring accurate inputting of financial awards and timely payment of receivables.
- Ensures missed tuition payments are acted on in a timely manner and do not extend beyond current policies.
- Ensures accurate and timely bank reconciliations and maintains an accurate balance sheet.
- Ensures that all diocese and school internal controls are maintained and upheld.
- Ensure preparation of payroll and execution with payroll provider.
- Making pension and health insurance payments, ensuring adjustments are made in an accurate manner.
- Coordination with the diocese in financial and health insurance matters, with particular attention to accurate addition and removal of personnel.
- Ensure all state and federal tax procedures are followed and reports are filled in a timely manner.
- Ensure CIP contacts and billing processes are executed in consultation with the CIP director
- Assists in the planning of financial stewardship and long-range planning efforts.
- Prepares accurate and timely monthly, weekly, and annual financial statements for the Head of School and finance committee.
- Manage FACTS Tuition and Billing System, collaborate on enrollment processes
- Paylocity Payroll and employee benefits
- Review, and in conjunction with the Head of School, negotiate and approve all contracts before they are executed, ensuring diocesan policies are followed.
- Serve as the staff liaison and work in conjunction with parish management for all permits, testing, and City of Bryan codes and regulations affecting school property.
- Ensure all permits, certificates, regulations, and City of Bryan codes and regulations affecting the service of food are followed.
- Knowledge of the basic teachings of the Catholic Church
- Knowledge of generally accepted accounting principles.
- Knowledge of budgetary principles, including diocesan regulations.
- Knowledge of long-ranging planning techniques.
- Knowledge of payroll processes
- Knowledge of personnel selection procedures, including legal requirements
- Knowledge of QuickBooks, Excel, Google Cloud solutions, and Word Suite.
- Knowledge of personnel policies and procedures.
- Ability to supervise others and foster a healthy work environment
- Ability to communicate and offer assistance to school staff and organizations.
- Ability to represent the school to outside businesses and organizations professionally.
- Ability to maintain confidentiality.
- Awareness of liability and litigation procedures and ability to respond to federal, state, and local laws.
Minimum Qualifications
4-year college degree in Accounting or Finance
Preferred Qualifications
CPA Qualification
Willingness to continually participate in relevant training and professional development related to the position
Experience
- 3 years of relevant experience.
- Valid Texas Driver's license.
- Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.