Multi-Parish/School Accountant I

SUMMARY

Under the direct supervision of the Manager of Multi-Parish/School Accounting Department who is in direct communication with the Pastor/Principal of participating location(s) and in accordance with established policies and procedures, assists with the stewardship of the physical, financial and personnel resources of the parish. The MPSA values the organization and responsible management of resources and helps the Church fulfill its mission and purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

GENERAL

• Maintains calendar listing meetings, appointments, workshops, seminars, conferences, etc.
• Working knowledge of Generally Accepted Accounting Principals (GAAP) and fund accounting including internal controls
• Assures internal controls are followed and evaluate effectiveness
• Maintains a good working relationship with co-workers
• Maintains confidentiality of all materials
• Demonstrates attention to detail
• In coordination with MPSAs works with Parish Secretaries to obtain Form W9s from individuals
• In coordination with Manager and MPSAs organizes and scans all files into electronic filing system
• Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations
• Works within the approved budgets, develops and implements cost saving measures, conserves organizational resources
• Works with integrity and ethically; upholds values of the Church
• Undertakes self-development activities, seeks increased responsibilities, displays original thinking
• Reacts well under pressure
• Participates in regular staff meetings as directed by Manager
• Ability to troubleshoot computer software related issues
• Must have a reliable means of transportation, proof of financial responsibility, must provide a copy of their valid Driver’s license and proof of personal automobile insurance
• Able to take direction from multiple staff members
• Other related duties as assigned

FINANCIAL

• Maintains proper vendor records for each assigned location for 1099 and insurance purposes.
• Review Vendor Contracts and Leases; assists with evaluating quotes from equipment providers
• Assists in preparing the annual budgets. Monitor actual monthly performance to the budget.
• Oversees management of parish operational and financial records
• Manages bookkeeping functions including, but not limited to, payables and receivables and all other parish revenue and expense
• Ensures that all funds withheld in the payroll process are paid in accordance with diocesan policy
• Follows procedures for procurement of goods and services
• Provides analysis of financial data, if needed.
• A working knowledge of internal controls is needed and the ability to evaluate effectiveness within day to day operations.
• Support Level II Accountants with fiscal audit and support auditing services activities.
• Monitors all financial transactions
• In coordination with MPSAs assist with data entry of budgets, research invoices and payments
• In coordination with MPSAs and as directed works with Claims Risk Manager regarding Service Provider/Vendor Agreements
• In coordination with MPSAs works with Parish Secretaries to obtain Form W9s from individuals
• In coordination with MPSAs input check requests into software for processing and print checks
• In coordination with MPSAs maintains vacation/sick/personal leave for employees at all MPA locations in accordance with each individual location’s paid leave policy
• In coordination with Manager and MPSAs organizes and scans all files into electronic filing system
• In coordination with Manager and Pastor assist MPSAs with organizing files/shredding for each location serviced
• Responsible for HR duties within the parishes in the MPSA program
• Responsible for maintaining files for all MPSAs (payroll, accounts payable, journal entries)
• Assist Parish Secretaries with contribution software to insure accuracy of deposits
• In coordination with Manager and MPSA may deliver and pickup work in absence of MPSA
• Other related duties as assigned

PERSONNEL

• Support HR department with facilitating required employee paperwork, if needed.
• Maintain a working knowledge of personnel issues.

PUBLIC RELATIONS

• Maintains a professional relationship at all times with Pastor, Parish/School staff, volunteers, committee members, diocesan staff.
• Liaison between Parish/School and Diocese
• Maintains an understanding of the relationship between Parish/School and Diocesan departments.
• Facilitates a relationship between Parish/School Staff and Volunteers with HR Department, Finance Department, and Stewardship Department to maintain proper documentation for Diocesan Policy and Procedure
• Facilitate a relationship between Parish/School Staff and Volunteers with HR Department to maintain proper documentation for Federal/State Law.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

Associates degree in business administration with major in accounting required. Ability to operate business office equipment, i.e. adding machine, copier, and a demonstrated competence in computer software (all Microsoft Office products, accounting packages, payroll systems and database programs).

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have a current valid Texas Driver’s License and must attend the Safe Environment Training and earn a certificate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, and climb stairs. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, typical of an office with computers and printers.

This is a forty-hour per week position. Office hours for this position from 8:00am until 5:00pm Monday through Friday. Some late afternoon, evening or weekend work may be necessary.

The Diocese of Beaumont is seeking candidates to fill the position of Multi-Parish/School Accountant I. Applicant must have a working knowledge of GAAP and fund accounting including internal controls. The interested party must be able to work in a team environment, have great attention for details, be able to maintain strict confidentiality, and be able to work well under pressure. Candidates must have at least two or more years working in an accounting environment. A working knowledge of accounts payable and payroll is a must and knowledge of the Catholic Church is a plus. An Associate’s Degree in Business Administration with a major in Accounting is required.