What are the responsibilities and job description for the Bookkeeper position at Diocese of Camden?
BOOKKEEPER (PARISH/SCHOOL)
The Bookkeeper serves in a key management position in support of the Pastor, fulfilling Parish/School administrative needs in finance. The Parish/School Bookkeeper is a steward of the assets and has the technical expertise to direct the efforts within the framework of shared Catholic values.
ESSENTIAL DUTIES AND RESPONSIBITIES will vary from one school to another, dependent upon other staff resources and individual community demands. The following major position responsibilities may not be appropriate for each Parish/School. This should be used as a guide in delineating a particular Parish/School’s individual needs.
Financial Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Bookkeeper serves in a key management position in support of the Pastor, fulfilling Parish/School administrative needs in finance. The Parish/School Bookkeeper is a steward of the assets and has the technical expertise to direct the efforts within the framework of shared Catholic values.
ESSENTIAL DUTIES AND RESPONSIBITIES will vary from one school to another, dependent upon other staff resources and individual community demands. The following major position responsibilities may not be appropriate for each Parish/School. This should be used as a guide in delineating a particular Parish/School’s individual needs.
Financial Responsibilities
- Maintains accuracy of all financial files and records and establishes a responsible cash flow management system.
- Prepares, administers and reviews budget process in collaboration with the Principal, Pastor, Finance Committee and the Diocesan Finance Office.
- Recording and depositing of parish revenue from all sources.
- Produce payroll.
- Serves as a helpful resource to school organizations in all financial matters from planning to auditing.
- Acts as a liaison between the school and the Diocese in all financial matters.
- Utilize the ConnectNow Accounting system to account for all financial activity.
- Produce monthly and annual financial reports for the Parish/School leadership and the Pastor.
- Administers the school tuition payment system.
- Administers School/Parish salary and benefit policies.
- Oversees the maintenance of the IT system including copiers.
- Coordinates Parish/School liability and property insurance, workers’ compensation with diocesan DSIP program.
- Consults with and advises Principal and Pastor on business and administrative matters that affect the Parish/School.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s Degree in Accounting
- Minimum five-year’s experience in financial analysis or accounting preferred
- Parish/School Accounting experience a plus
- Strong writing and interpersonal skills
- Ability to function independently and professionally with staff at all levels
- Computer literacy with strong proficiency in Microsoft Excel and Word software.
- Knowledge of ParishSoft and ConnectNow Accounting a plus
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Supervision experience preferred.
- Knowledge and understanding of the Catholic Church.
