What are the responsibilities and job description for the Accounting Coordinator position at Diocese of Davenport?
JOB PRIMARY PURPOSE/FUNCTION
Serve as the liaison for parishes, schools and agencies for compliance with established diocesan financial policies and procedures and accounting practices. Prepares detailed reports on findings and makes appropriate recommendations. Assist the Diocesan finance office in daily financial projects as assigned by the CFO to help maintain the separation of duties.
SPECIFIC DUTIES AND RESPONSIBILITIES
A. Maintain a high level of knowledge and accounting skills required through professional avenues.
B. Audit and review the budgets, financial statements and financial internal control procedures of the parishes and diocesan entities in house annually and on sight when priest assignments change or every three years.
C. Assist, train, and provide support to priests, principals, bookkeepers, and secretaries in parishes, schools, and organizations on accounting, finance, and budget issues, diocesan reporting and procedures, and internal controls.
D. Assist the Chief Financial Officer in daily Diocesan business, as needed.
E. Ensure compliance with applicable federal and state regulations at the parish level.
F. Help balance and reconcile mass stipends, bank statements and liability accounts at the parishes and schools.
G. Calculate and prepare parishes and schools share of assessments.
H. Update and maintain department spreadsheets, including but not limited to: Annual Appeal, Insurance Fund, and Priest Aid. Produce and distribute bills and reports in a timely and efficient manner.
I. Record pledges, run reports and reconcile receipts.
J. Serve as backup for Diocesan accounting software, including but not limited to: processing checks, entering invoices, making journal entries, processing deposits, creating reports and performing bank reconciliations.
K. Keep the Bookkeeping Manual for parishes and schools up to date.
L. Serve as liaison with parishes and schools regarding budgets, financial statements and financial internal control procedures.
M. Help with accounts receivable, recording checks, deposits, reconciliations, and reminders as needed.
N. Administer electronic donation process.
O. Administer all aspects of Catholic Foundation Diocese of Davenport in Financial Edge.
P. Perform other duties as assigned.
EDUCATION, TRAINING AND EXPERIENCE
A. Bachelor’s degree in accounting is required.
B. QuickBooks knowledge and experience.
C. Auditing, financial statement preparation, and financial reconciliation experience preferred.
D. Knowledge of Microsoft applications.
QUALIFICATIONS
A. Demonstrates a knowledge and appreciation of Catholic faith life.
B. Efficient and effective organizational skills with high attention to detail.
C. Excellent oral and written communication skills.
D. Advanced understanding and application of technology to areas of responsibility.
E. Interpersonal professional relationships, both internally and externally the Diocese of
Davenport, which encourage openness, candor and trust.
F. Overall soundness of decisions and maintenance of confidentiality for all sensitive information.
G. Flexibility in performing designated duties.
H. Acceptance of personal inconvenience for attainment of the Diocesan goals.
I. Meet or exceed objectives established in budgetary process.