Advancement Office Coordinator

Position: Advancement Office Coordinator

St. Mary Lake Leelanau Catholic School

Employment Type: Full-time

Location: Lake Leelanau, MI

St. Mary School is looking for an enthusiastic and motivated individual to fill the role of Advancement Office Coordinator. This position is the first point of contact for the department and is responsible for the daily clerical operations of the Advancement Office. This is a full-time year-round position that requires occasional evenings and weekends.

Responsibilities

• Greets all visitors in a kind and welcoming manner either as a walk in, by phone or through digital platforms
• Assigns and monitors staff and volunteer functions in conjunction with the Director
• Assists with meeting ongoing annual fundraising goals and objectives
• Communicates with volunteer groups and committees for annual events and activities
• Manages databases/platforms, works with vendors to resolve tech issues
• Organizes meetings and appointments as needed
• Responds to correspondence, complaints, queries
• Prepares letters, reports, agendas, meeting minutes, other documents as needed
• Oversees department mailings, shipping functions, invoicing and maintenance requests
• Proofreads documents and publications as needed
• Reviews and approves supply requisitions
• Develops and maintains policies and procedures in conjunction with Director
• Maintains confidentiality related to all work-related exposures
• Represents Advancement Office on various school committees as appropriate
• Other duties as assigned

Qualifications

• Previous office management/administration experience required
• Excellent customer service skills
• Excellent written and oral skills
• Ability to meet competing demands, deadlines and work under pressure
• Ability to assess and prioritize work demands to ensure high quality output
• Strong organizational skills with attention to detail
• Strong problem solving and critical thinking skills
• Knowledge of desktop operating systems including Word, Excel, Google Workspace, CANVA
• Knowledge of social media platforms and other emerging technologies
• Knowledge of web design

Personal Qualities
Dedicated to the mission of Catholic Education, task-oriented, creative, loyal self-starter, upbeat personality, team player.