What are the responsibilities and job description for the Business Manager position at Diocese of Gaylord?
Position: Business Manager
Cheboygan, Pellston, and Riggsville Catholic Parishes
Employment Type: Full-time
Location: Cheboygan, MI
General Description: The Business Manager is the Administrator supporting the Pastor for the business management of the cluster parishes and Bishop Baraga School.
Job Responsibilities:
Parish Administration and Financial Resources
- This position will manage the three Parishes daily operations and be responsible for the financial, physical and human resources for the parishes and school.
- In collaboration with the Parish Finance Councils, School Administrators and other parish committees/organizations the Business Manager will ensure all business practices align with the Mission, Vision and Core Values of the Catholic Church.
- Serve as the Pastor’s liaison with the School Administration and school committees. Support the School Administration on operational matters, budgeting, financial activities including tuition, fundraising, and enrollment.
- Prepare and administer the annual budgets and other financial needs for the three parishes in collaboration with the Pastor, School Principal and Finance Councils.
- Maintain accurate financial reports and files, maximizing cash management resources, analyze business performance against budget and goals.
- Serve as liaison between the Parish and Diocese.
- Attend Diocesan meetings as necessary, representing the Parish and Pastor.
- Coordinate parish liability and property insurance with Diocesan insurance programs.
Parish Physical Resources
- The Parish Business Manager ensures parish facilities and property are maintained in good working order and provide a safe environment.
- Work with the maintenance team to oversee the general maintenance and repair of all parish facilities. Establish preventative maintenance programs with the maintenance team. Solicit and review maintenance agreements, bids and quotes and make recommendations to the Pastor and Finance Council.
- Coordinate procurement and maintain purchases and accountability of capital equipment.
- Oversee the effective use of communications and information technology.
Parish Human Resources
The Business Manager serves as the Pastor’s representative for all Church/School exempt/non-exempt positions. The Business Manager is responsible for ensuring appropriate human resources are available to support the Pastor’s responsibilities to include:
- Coordinate the management of the parish office
- Provide supervisory administration for all church support staff
- Oversee benefit programs and payroll processing.
Necessary Qualifications:
Knowledge of accounting principles and practices; proficient with Microsoft Word, Excel and the ability to use financial reporting programs. Must be able to set priorities and to organize work effectively. Sound financial management is a critical component of this position. Communication skills are necessary to include oral presentations and business writing, the ability to compose correspondence and reports. Maintain a good working relationship with employees, volunteers and outside groups and an support effective communication with the Pastor,.
Working Environment:
Typical office environment, with occasional travel to other parishes, school and Diocese. The employee must be able stand for short periods of time and move up to 10 pounds and occasionally lift and move up to 25 pounds.
The statements outlined in this position are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills that may be assigned by the Pastor.
