Parish/School Bookkeeper (30hrs/week with benefits) - Sacred Heart Church & School

Sacred Heart Church & School, located in Lake Worth, FL is searching for a Parish/School Bookkeeper

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance. The diocese also provides a 403(b)-retirement plan to all employees. Information on our benefits and retirement programs can be found here.

Essential Duties And Responsibilities

• To assist in updating employee personal information as well as personnel policies and procedures, benefits, salary changes, I-9’s, tracking of vacation and sick days for current and new employees
• Assist in providing accurate and timely accounting, payroll and financial reporting for the Parish and school utilizing the uniform chart of accounts and standardized reporting formats
• Assist in the timely distribution of financial reports to the pastor, principal, Finance Council and diocese.
• Assist in preparation of the annual budget for the church and school in consultation with pastor, principal, Parish Finance Council, SAC Finance Committee and diocese
• Assist in the timely preparation of all students billing using SAGE applications and the effective management of accounts receivable using FACTS payment services.
• Ensure that accounts receivable are current and properly reconciled and can be reported upon regularly
• Assist with the documentation and determination of student financial assistance, allocating amounts within budget in consultation with Pastor, Principal and Parish Finance Council
• Assist in preparation of reports for annual financial aid and scholarship award meetings with Pastor and Principal
• Review all expenditure requests for proper approval, coding and within budgeted amounts.
• Assist in accounts payable and the monthly reconciliation
• Assist in payroll preparation along with appropriate communication and compliance with Diocese Payroll and HR/Benefits
• Ensure compliance with all State and Federal filings, to include complete and accurate W-9/1099, W-2/W-4, I-9 while maintaining complete documentation of all related effects
• Assist in all required audits with an approved independent accounting firm and the Diocese Finance Office and assist in the preparation and completion of all supporting information required for audits
• Ensure that all appropriate vendors meet the insurance requirements to work on the property and to obtain updated approvals and documentation.
  
  

Qualifications

• Bachelors degree in accounting preferred. However, some college or post high school vocational tech school credits in accounting with equivalent business experience (3 years) acceptable.
• 3 years in accounting including accounts receivable, accounts payable, payroll, general journal entries, general ledge analysis, and financial statement comparative reporting and budgeting.
• Experience working in church and in religious educational setting a plus
• Bilingual in English and Spanish a plus
• Proficiency in MS Office Suite, including Word, Excel, PowerPoint, Outlook and ACS Data Management System.
• Sage 50 experience a plus.
• Excellent and professional telephone manner, interpersonal skills.
• Demonstrated ability to both understand the “big picture” as well as willingness to dig in a “hands on” manner when necessary.
• Proven leadership skills with emphasis on ability to understand and work effectively with different constituencies
• Ability to work effectively with diocesan employees, ministry heads, representatives of other agencies, parishioners, parents, and the general public.
• Ability to multi-task, work independently and make responsible judgment calls.
• Ability to respect and consistently exercise discretion and judgment.
• Adhere to the Diocese of Palm Beach Policies & Procedures including, Code of Conduct with emphasis on confidentiality.
  
  

Physical Requirements

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others
  
  

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Agustina Lentz, Human Resources Administrative Assistant

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email: employment@diocesepb.org