Part Time Bookkeeper - Ryan Center for Young Children Ministry

Ryan Center for Young Children Ministry located in Port Saint Lucie, FL is searching for a Part Time Bookkeeper.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese also offers a 403(b)-retirement plan to all employees. Information on our retirement program can be found here. (https://www.diocesepb.org/employment-center/employee-benefits/retirement-plans/)

Overview

The Bookkeeper must have a solid background in accounting, generally accepted accounting principles, and comprehensive financial reporting. The position will be responsible for the preparation of monthly financial statements with comparison to budget and prior year results, the billing of customers, processing of customer receipts, accounts receivable management and debt collection, payment of supplier bills, processing of employee payroll, bank reconciliations and all general ledger account reconciliations. The position will be responsible for vendor relationships and coordinating for necessary supplies and maintenance of the Preschool. The bookkeeper needs to be an effective communicator and be able to provide specific operational and financial advice to the Executive Director.

Essential Duties and Responsibilities:

• Provide accurate and timely bookkeeping, payroll and financial reporting for the school utilizing the uniform chart of accounts and standardized reporting formats monthly, quarterly and annually to the Pastor, Executive Director, Finance Council and Diocese along with other supporting reports and schedules appropriate for the school, as needed
• Prepare minimal journal entries, allowing CRJ and CDJ in Sage 50 to provide the majority of transactions in the general ledger and maintain general ledger accounts on an accrual basis and in compliance with Diocese of Palm Beach policies
• Prepare bank deposits when necessary, however, preferred payment method is ACH, online payments and credit cards
• Create and maintain customer master files in accounting and other software as per entity and Diocese policies and procedures
• Process tuition billing in Sage 50 per Diocesan policy
• Ensure that filing requirements are met for student scholarships with the state and/or county
• Keep all student receivable balances up to date using various methods (statements, letters, phone, email, etc.) and keep Executive Director informed of status
• Monitor, review and communicate with parents any discrepancies on invoices or statements.
• Reconciliation of scholarship receivables
• Work with Executive Director regarding student families in need of financial assistance
• Must be knowledgeable regarding the VPK program and other financial offerings and manage all financial accounts accordingly
• Maintain accounts receivable and monthly reconciliation of AR Aging with GL account balance
• Responsible for processing vendor payments in Sage 50, including input of all auxiliary accounts in detail
• Maintain accounts payable and monthly reconciliation of AP Aging with GL account balance
• Process credit card payments for tuition, fees, donations and other appropriate receipts and in Sage 50
• Coordinate all payroll preparation and processing per Diocese Policy on Payroll with submission of appropriate reports to the DOPB payroll, Pastor and records for attachments to appropriate journal entry
• Assist Executive Director in preparation of annual operating budget and maintain budget in Sage 50 to produce actual vs. budget reports. Explain significant variances as necessary
• Ensure that coordination of appropriate HR/Benefits for all employee personnel with the Diocese of Palm Beach HR and Benefits Office and Parish personnel including I-9 processing, fingerprinting, EDF forms and proper benefits accruals and time off requests for all employees is taking place
• Ensure compliance with all State and government filings, to include complete and accurate W9/1099/1096 filings, W-2 and unclaimed property filings while maintaining complete documentation of all efforts that can be readily assessed and viewed by other staff.
• Assist the Executive Director on a regular basis regarding business decisions and keeping her updated on all accounts and areas of interest and/or concern.
• Attend Finance Council meetings and other committee meetings appropriate to the position
• Prepare all supporting information for the tri-annual AUP and liaise with the Pastor and the external auditors as necessary
• Communicate with the Diocese Finance Office regarding all school finance and bookkeeping concerns and actively participate in all diocesan professional training as appropriate
• Become familiar and adhere to all “Diocesan” policies and procedures
• Maintain physical records in accordance with scholarships and Diocesan policies
• Serve as the primary contact for school vendors providing assistance and guidance including the new COI e-Verify, as necessary
• Handle sensitive material and serve as a liaison to other staff members
• Maintain absolute confidentiality about school families, staff and others associated with the operation of the school and communicate with parents and staff in a professional and courteous manner

Qualifications:

• Minimum of Bachelor’s Degree in Accounting preferred. However, some college or post high school vocational tech school credits in accounting with equivalent business experience (3 years) acceptable
• 3 years of financial leadership in accounting including accounts receivable, accounts payable, payroll, general journal entries, general ledger analysis, and financial statement comparative reporting and budgeting
• Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet
• SAGE 50 experience a plus
• Must be reliable and have the ability to work effectively with diocesan employees, department heads, representatives of other agencies and the general public
• Ability to work independently, make responsible judgment calls and multi-task with emphasis on meeting tight deadlines
• Attention to detail and able to work in a fast-paced environment
• Excellent and professional telephone manner and interpersonal skills
• Loyal, flexible and honest
• Experience in working with varied personalities
• Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality

Physical Requirements:

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application (https://www.diocesepb.org/employment-center/employment-applications.html) and submit along with your cover letter, resume, salary requirements and list of references to the attention of Agustina Lentz, HR Administrative Assistant.
Via US Mail: Diocese of Palm Beach
9995 North Military Trail
Palm Beach Gardens, FL 33410-9650
Via Fax: (561) 775-9575
Via Email: employment@diocesepb.org

Job Type: Part-time

Expected hours: 25 per week

Benefits:

• 403(b) matching

Schedule:

• Day shift

Ability to Commute:

• Port Saint Lucie, FL 34952 (Required)

Ability to Relocate:

• Port Saint Lucie, FL 34952: Relocate before starting work (Required)

Work Location: In person