Receptionist - Pastoral Center

The Diocese of Palm Beach Pastoral Center, located in Palm Beach Gardens, FL is searching for a full time Receptionist.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance. The diocese also provides a 403(b)-retirement plan to all employees. Information on our benefits and retirement programs can be found here. https://www.diocesepb.org/employment-center/employee-benefits/

Essential Duties and Responsibilities:

• Promptly open doors at 8:00am daily.
• Promptly and courteously answer incoming calls, assisting callers and/or transferring calls.
• Greet and announce all visitors.
• Lock the front door at night and place the After Hours Book on Receptionist Desk Counter.
• Post signs on all doors advising when the Pastoral Center is closed and when it will reopen (i.e., holidays).
• Assist with various pastoral center projects that may be done at front desk including items such as mailings, sorting, filing, etc.
• Assist in the mail room by sorting incoming mail, proper usage of postage machine, and serve as back up mail person.
• Receive and sign for UPS, Federal Express, and other shippers who deliver to the front desk and notify the appropriate recipient to come pick up the delivery.
• Receive letters, packages and other items for pick-up at the front desk.
• Assist Director on special projects, as needed.
• Review and update the department’s section of the Internal Directories, keeping the information current and up to date.

Qualifications:

• High school diploma or GED equivalent
• Two years of clerical experience
• Bilingual preferred but not required
• Must be able to work from 8:00am – 4:00pm whenever necessary to provide adequate coverage.
• Proficiency in MS Office Suite, including Word, Excel, Outlook, and Internet.
• Excellent and professional telephone manner and interpersonal skills.
• Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
• Ability to multi-task, work independently and make responsible judgment calls.
• Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and able to exercise discretion and good business judgment
• Safeguard the integrity and confidentiality of all employee records
• Strong organizational skills
• Working knowledge of office equipment (phones, computers, printers, fax, scanner)
• Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach

Physical Requirements:

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Please note that only submittal that include all of the following information, especially personal email and cell number, will be considered for review. If you only provide the really assigned email address, you may not move forward in the review process.

To apply, download and complete the Employment Application (https://www.diocesepb.org/employment-center/employment-applications.html) and submit along with the following:

• Resume that includes personal email and cell phone number
• Salary requirements
• List of references

to the attention of Agustina Lentz, Human Resources Administrative Assistant.

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email: careers@diocesepb.org

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Palm Beach Gardens, FL 33410 (Required)

Ability to Relocate:

• Palm Beach Gardens, FL 33410: Relocate before starting work (Required)

Work Location: In person