What are the responsibilities and job description for the Receptionist - Pastoral Center position at Diocese Of Palm Beach?
Essential Duties and Responsibilities :
- Promptly open doors at 8 : 00am daily.
- Promptly and courteously answer incoming calls, assisting callers and / or transferring calls.
- Greet and announce all visitors.
- Lock the front door at night and place the After Hours Book on Receptionist Desk Counter.
- Post signs on all doors advising when the Pastoral Center is closed and when it will reopen (i.e., holidays).
- Assist with various pastoral center projects that may be done at front desk including items such as mailings, sorting, filing, etc.
- Assist in the mail room by sorting incoming mail, proper usage of postage machine, and serve as back up mail person.
- Receive and sign for UPS, Federal Express, and other shippers who deliver to the front desk and notify the appropriate recipient to come pick up the delivery.
- Receive letters, packages and other items for pick-up at the front desk.
- Assist Director on special projects, as needed.
- Review and update the department’s section of the Internal Directories, keeping the information current and up to date.
- High school diploma or GED equivalent
- Two years of clerical experience
- Bilingual preferred but not required
- Must be able to work from 8 : 00am – 4 : 00pm whenever necessary to provide adequate coverage.
- Proficiency in MS Office Suite, including Word, Excel, Outlook, and Internet.
- Excellent and professional telephone manner and interpersonal skills.
- Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
- Ability to multi-task, work independently and make responsible judgment calls.
- Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and able to exercise discretion and good business judgment
- Safeguard the integrity and confidentiality of all employee records
- Strong organizational skills.
- Working knowledge of office equipment (phones, computers, printers, fax, scanner)
- Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach
Physical Requirements :
The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
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