Statement of the Job :
The Administrative Assistant plays a key role in supporting the school's mission by offering excellent customer service to families, both current and prospective. The position also involves assisting with payments and providing information about the school. Other tasks may be assigned as needed. Bilingual skills are required. The role reports to the Principal.
Duties of the Job :
- Provide excellent customer service by responding to a wide range of inquiries from school families.
- Manage cash receipts and ensure accurate processing.
- Assist with incoming and returning student registrations.
- Promote the School Tuition Organization (STO) to current and prospective families.
- Collaborate closely with the Principal to support school operations.
Additional Job Responsibilities
Perform clerical duties as needed or assigned by the Principal.Perform any job-related tasks necessary for the smooth flow of operations within the school.Contribute to the team effort for a professional office environment and maintains good working relationships with all school staff.Have knowledge of technology and use appropriate software as needed.Perform related duties as assigned for emergency procedures.Perform other related duties as assigned.Position requires knowledge of :
Knowledge of the Arizona private school tax credit programs (preferred)Excellent computer skills including Microsoft Products, such as Excel, Word, and other databasesExcellent communication and customer service skillsAbility to work with frequent interruptions and minimal supervisionAccuracy and attention to detailsBilingual in SpanishOperation of a computer and assigned software.Modern office practices, procedures, and equipment.Basic statistical and record-keeping techniques.Data entry and report generation.Correct English usage, grammar, spelling, punctuation, and vocabulary.Aware of Diocesan and school policies and procedures.Knowledge of Catholic Church vision, teachings, structure, and policies.Position requires the ability to :
Plan and organize work.Work independently with little direction.Analyze situations accurately and adopt an effective course of action.Maintain records and prepare reports.Communicate effectively both orally and in writing.Meet schedules and timelines.Project a cooperative, courteous, and helpful attitude toward students, staff, and the general public.Establish and maintain cooperative and effective working relationships with those contacted during the performance of required duties, including school personnel, students, parents, and the community.Maintain regular attendance.Experience and Education :
High school diploma or equivalent with five years of responsible secretarial / clerical experience, preferably in a school setting; public contact; experience with computers and computer software is required. Spanish speaker required.
Environment :
Office environment.Constant interruptions.On and off-campus events.Physical Abilities :
Hearing and speaking to exchange information in person and on the telephone.Seeing to conduct inspections, read, prepare and proofread documents;Sitting or standing for extended periods of time;Dexterity of hands and fingers to operate a computer keyboard and other equipment;Kneeling, bending at the waist and reaching overhead, above the shoulders, and horizontally to retrieve and store supplies
Lifting heavy objects up to 50 pounds.
