What are the responsibilities and job description for the Executive Administrative Assistant position at Diocese of Scranton?
Description
The Diocese of Scranton is seeking qualified candidates for the position of Administrative Assistant
to the Diocesan Secretary for Catholic Human Services/Chief Executive Officer of Catholic Social
Services. Scheduled work time is 8:00 AM to 4:00 PM but must be flexible based on the needs of the office.
This shall be a salaried position in compliance with State/Federal wage regulations.
Child Line, PA State Police, and FBI background checks required prior to beginning employment;
VIRTUS training (employer provided) is also required.
Responsibilities/Duties
The successful candidate will be responsible for general administrative support such as answering
multiple phone lines in the Executive Office, preparing correspondence and mailings, organizing
and scheduling the calendar of the CEO of Catholic Social Services and maintaining the
files/records within the office. This position also serves as secretary for monthly Governing Board
meetings and will be responsible for coordinating agenda items and preparing meeting minutes.
Other duties as assigned
Required Qualifications
treated with respect and dignity.
The Diocese of Scranton is seeking qualified candidates for the position of Administrative Assistant
to the Diocesan Secretary for Catholic Human Services/Chief Executive Officer of Catholic Social
Services. Scheduled work time is 8:00 AM to 4:00 PM but must be flexible based on the needs of the office.
This shall be a salaried position in compliance with State/Federal wage regulations.
Child Line, PA State Police, and FBI background checks required prior to beginning employment;
VIRTUS training (employer provided) is also required.
Responsibilities/Duties
The successful candidate will be responsible for general administrative support such as answering
multiple phone lines in the Executive Office, preparing correspondence and mailings, organizing
and scheduling the calendar of the CEO of Catholic Social Services and maintaining the
files/records within the office. This position also serves as secretary for monthly Governing Board
meetings and will be responsible for coordinating agenda items and preparing meeting minutes.
Other duties as assigned
Required Qualifications
- The minimum experience and training may be a high school diploma or G.E.D with
- A minimum of five (5) years experience; bi-lingual Spanish is a plus but not required.
- The individual should have a working knowledge of a computer screen interface and possess
- Must be proficient in pulling annual reports for multiple departments of Catholic Social
- Responsible for submitting monthly expenses and mileage vouchers of the CEO to the fiscal
- Main contact of Catholic Social Services web submissions, call/direct to appropriate
- The individual must be of good moral character, dependable, and reliable.
- The individual must possess a current/valid Pennsylvania driver’s license and must have
- Individual must provide complete details of any conviction records they may possess.
- Individual must consent to random drug and alcohol testing.
- The individual will attend VIRTUS training in accordance with Diocese of Scranton
- The individual will maintain an awareness of the Mission Statement of Catholic Social
- This mission is extension of the broader mission of the Catholic Church of the Diocese of
- Catholic Social Services is committed to services of the impoverished, the vulnerable, the
treated with respect and dignity.
- This individual must adhere to Catholic Social services Policy regarding a drug free
