Finance Coordinator

Our Lady Star of the Sea

Position : Finance Coordinator

Reports to : Pastor

FLSA : Hourly Non-Exempt

Part-time (3 days per week)

Position Description

General Summary : The Parish Finance Coordinator position reports to the Pastor and serves as the liaison to the Parish Finance Council. This position is responsible for overseeing the financial operations of the parish, including budgeting, financial reports, payroll, internal audits, bank reconciliation, invoices, on-line giving and other day to day financial activities.

Essential Duties and Responsibilities :

• Oversee the preparation, monitoring and reconciliation of parish budgets
• Manage accounts payable and receivable, ensuring that all bills, invoices and donations are processed in a timely manner
• Reconcile accounts for month and year-end and maintain chart of accounts
• Ensure W-9 documents are obtained from Vendors and prepare W2s and 1099s
• Prepare financial statements, balance sheets and reports for the Pastor and Finance Council
• Attend Finance Council Meetings and prepare minutes within 10 days of the meeting.
• Ensure compliance with all Diocesan Fiscal guidelines
• Prepare for and facilitate diocesan audits, ensuring that all necessary documentation is available for review
• Present annual financial reports to the parishioners
• Document donor gifts and provide accurate acknowledgement for tax purposes
• Processes semi-monthly payroll in ParishSOFT and ensures accuracy of employee benefits, including health insurance and retirement plans
• Record employee time off and coordinate FMLA or other leave as required
• Process new hires, review onboarding, complete I-9 and E-Verify

Qualifications :

Language skills :

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from clergy, parishioners, vendors, employees, and the general public.

Mathematical skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and / or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position may require some evening and weekend hours.