What are the responsibilities and job description for the Accounting Specialist, Accounts Payable position at Direct Marketing Solutions, Inc?
Direct Marketing Solutions is a multi-channel direct marketing company specializing in direct mail & digital marketing. To keep up with our recent growth, we are looking for an experienced Accounting Specialist to support our Corporate Accounting team.
Position Summary
The Accounting Specialist, Accounts Payable (ASAP) assists with preparing deliverables critical to the Direct Marketing Solutions (DMS) accounting close cycle, financial reporting, and compliance with GAAP. The ASAP supports invoicing and costing and/or manages payables and cash application.
Essential Functions
- Accounts payable
- Manages accounts payable using accounting software and other programs.
- Codes, enters, and processes vendor invoices in a timely manner to the accounting system.
- Maintains the Customer Deposit Subsidiary Ledger, receives and posts deposits, and disburses customer deposits.
- Coordinates daily communication with vendors to verify and prepare invoices.
- Communicates daily with the purchasing and production team to ensure invoices are coded in a timely manner and the POs are received accordingly.
- Maintains vendor information within the accounting system.
- Prepares year end reporting for 1099s.
- Answers external department questions as it relates to Accounts Payable coding.
- Reconciles General Ledger accounts; gathers, analyzes, and summarizes General Ledger data; research variances; and takes necessary follow-up steps.
- Reconciles general bank and other accounts by gathering and balancing information.
- Reconciles all company credit card spending and makes payments on credit accounts.
- Provides cross-training and assistance in various accounting functions as required.
Additional Responsibilities
- Completes additional assignments and special projects from the Vice President, Finance/Controller as needed.
- Demonstrates behavior consistent with DMS values and the Code of Conduct.
- Learns and adheres to all information technology and data security policies, standards, guidelines, and procedures.
- Learns and adheres to DMS rules and established policies for workplace health and safety.
- Adheres to all other DMS policies and procedures.
- Completes all required compliance training on time and in good faith.
Qualifications
- Associate's or bachelor's degree in Accounting or Finance or equivalent experience
- Minimum of 2 years of relevant accounting experience
- General accounting ERP software and Excel experience
- Proficiency with typing and 10-key
- Manufacturing experience preferred
Why DMS
At DMS, we treat our employees with respect and encourage teamwork and creativity. We implement an open-door policy, and strive to provide our employees with a positive environment where they can work hard towards a common goal of meeting our clients' needs.
In addition to competitive pay, we offer comprehensive benefits for our full-time employees that include the following:
- Medical, dental, vision
- 401 (k)
- Life Insurance
- Short and Long-term Disability
- Employee Referral Bonus
- Paid Time Off
- Paid Holidays
- Direct Deposit
- Dog-friendly work environment (office only)
