What are the responsibilities and job description for the Executive Assistant, Walt Disney Imagineering Global Creative Strategy position at Disney?
Executive Assistant, Walt Disney Imagineering Global Creative Strategy
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Job Summary:
About the Role & Team
Walt Disney Imagineering makes the impossible possible, by combining innovation and storytelling to bring Disney stories, characters and worlds to life. Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of The Walt Disney Company. Its talented Imagineers are responsible for the creation - from concept initiation through installation - of all Disney Resorts, theme parks and attractions, real estate developments, regional entertainment venues, and new media projects. Disney Imagineers are dedicated individuals who bring together the best aspects of creativity, innovation, and passion.
We’re looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support. You’d be a key member of a multidisciplinary, high-visibility team developing new tools, technologies, and techniques for Disney's theme parks, attractions, and resorts worldwide.
This is an onsite Full-Time role based in Glendale, California. Relocation will not be provided for this role.
You will report to the Global Creative Strategy Executive.
What You Will Do
This individual will be the primary point of contact for the Global Creative Strategy Executive. As an Executive Assistant, you are a vital part of the support team that keeps WDI building groundbreaking experiences. You manage lively calendars and assist with on-site needs for other Imagineers. You respond quickly, anticipate your executives' and teams’ needs, and stay one step ahead. Above all else, be a friendly face who is always willing to help!
Responsibilities will include the following:
Support executives in managing calendar, travel, preparing for presentations, company meetings, and other key events to meet the department’s strategic objectives
Screen and prioritize all incoming meeting requests
Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars.
Greet guests; assist with special projects relating to guests/visitors
Create meeting agendas and circulate meeting materials
Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators
Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed
Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines
Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc.
Required Qualifications & Skills
5 years supporting a senior executive in an administrative support role
Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates
Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office, Teams, and Zoom with a willingness to quickly learn new tools and processes
Strong written and verbal communication and interpersonal skills. Ability to successfully interact with a wide range of Imagineers, senior executives, and vendors
Flexibility to work overtime as needed in urgent situations
Demonstrated ability to develop and sustain strong relationships with subordinates, peers, and supervisors in all relevant functions
A calm head and steady hand to deal with the unexpected
Ability to handle extremely confidential and sensitive information
Ability to work in a matrixed organization, receiving and prioritizing direction from multiple leaders and partners simultaneously
Preferred Qualifications
Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization
Knowledge of office systems such as SharePoint, SAP, Coupa, and Concur
Ability to manage media files including asset organization, resizing, watermarking, and large-file exchange
Desire and ability to build strong relationships with peers, executives, and across Disney business units, segments, and Company
Interest in technology and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life
Education
A Bachelor’s Degree or Equivalent Experience
Additional Information
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
The hiring range for this position in Glendale, California is $64,300 to $86,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Salary : $64,300 - $86,200
