What are the responsibilities and job description for the Administrative Assistant/Ordering Specialist position at Distinctive Details, Inc.?
Administrative Assistant
We are Distinctive Details, Inc., a rapidly growing automotive reconditioning manufacturing company located in Columbiana County Ohio. We are also a certified Women Owned Business. We are looking to fill the position of Administrative Assistant/Ordering Specialist.
The candidate must be reliable, punctual, well-rounded & follow direction. This position will provide support to the office management, when needed, to help with administrative tasks and routine items which may include but is not limited to answering phones, order processing, creating and mailing invoices, A/P, A/R and assisting customers with account questions .
Pay & Schedule
This is a full time position that pays $18.00/hour commensurate with experience. The work schedule is Monday-Friday between the hours of 8:00AM-5:00PM.
What Your Job Entails
- Maintain customer files
- Input customer orders while offering the customer options to optimize their order, such as meeting order minimums and making customer aware of product news and promotions
- Answering of the phone and helping customers with general questions or transferring them to the correct person
- Turn orders into invoices and mail / e-mail out invoices
- Delivers timely and accurate completion of work
- Helps with general A/R & A/P tasks
- Manage and update customer database with preferences
- Assists with Bills of Lading documents, as needed
- Creates custom documents, as needed, for customers
Requirements for Success
- High School Diploma or Equivalent
- Positive, friendly & upbeat personality that enjoys talking with customers
- Preferably Accounts Payable, Accounts Receivable and Accounting experience
- General knowledge of financial concepts
- Not mandatory, but preferably has knowledge of Microsoft Great Plains (GP) or willingness to learn
- Willingness to learn the ERP software program SalesPad/Cavallo
- Comfortable with computers and demonstrates proficiency with Microsoft Office products, especially Outlook, Word and Excel
- Outstanding communication skills – both verbal and written
- Detail oriented and highly organized
- Wants to be a growth company where processes are being updated & implemented as we continue to grow
- Enjoys routine tasks but can also handle change
Benefits (After Introductory Period)
- Paid time off
- Paid holidays
- Health Insurance Reimbursement Program
- SIMPLE IRA Retirement Plan & Matching after 1 year
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
Ability to Commute:
- Columbiana, OH 44408 (Required)
Ability to Relocate:
- Columbiana, OH 44408: Relocate before starting work (Preferred)
Work Location: In person
Salary : $18