Finance and Administration Director

Position Overview:
The Senior Director of Finance and Administration (SDFA) will be a strategic leader and key member of the executive team at 1199C Training & Upgrading Fund. This role will oversee all financial, administrative, and operational aspects of the organization, ensuring the integrity and financial sustainability of our mission-driven programs. The SDFA will provide leadership in budgeting, financial reporting, compliance, and organizational systems management while working closely with senior leadership and the Executive Director to support the organization’s growth and long-term financial health.

Key Responsibilities:

1. Financial Management and Oversight

• Develop, implement, and monitor the organization’s financial strategy to ensure alignment with organizational goals.
• Prepare and manage annual budgets, forecasts, and financial reporting to ensure fiscal responsibility and transparency.
• Oversee accounting systems, including accounts payable/receivable, payroll, grants management, and compliance with nonprofit financial standards.
• Ensure adherence to local, state, and federal regulations and financial best practices.
• Conduct financial analysis to provide insight and recommendations on financial performance and sustainability.

2. Strategic Leadership and Organizational Development

• Collaborate with senior leadership to develop and implement strategic initiatives supporting union training programs and community education opportunities.
• Serve as a key advisor to the Executive Director and Board of Trustees on all financial and administrative matters.
• Lead the development of operational systems and policies that support effective and efficient program delivery.
• Lead financial risk management efforts, identifying and mitigating risks to the organization’s sustainability.

3. Administration and Operations Management

• Oversee administrative functions that support day-to-day operations, such as human resources, facilities operations, and IT Systems.
• Manage facilities operations, IT systems, and other
• Develop and oversee compliance with organizational policies related to grants, contracts, and regulatory requirements.
• Supervise and mentor a team of finance and administrative professionals, fostering a culture of collaboration and excellence.

4. Grants and Fundraising Support

• Work closely with the fundraising and development team to identify financial opportunities and ensure proper financial management and reporting for grants, donations, and other funding sources.
• Support the preparation of grant proposals, budgets, and financial reports for funders.
• Ensure the effective use of restricted funds in accordance with requirements and grant agreements.

5. Board Relations and Reporting

• Provide regular financial and operational reports to the Board of Directors.
• Assist in the development of materials for Board meetings, including financial statements, audits, and other relevant information.
• Foster strong relationships with Board members, offering guidance and insight on financial matters to help guide decision-making.

Qualifications:

• Minimum of 8 years of senior management experience in finance and administration, preferably within the nonprofit sector, ERISA, or unionized environment.
• A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (CPA, MBA, or other relevant certifications preferred).
• In-depth knowledge of nonprofit financial management, including budgeting, financial reporting, grants management, and compliance with nonprofit laws and regulations.
• Strong strategic thinker with the ability to translate financial data into actionable insights for both the executive team and Board.
• Proven leadership experience with the ability to manage and develop a high-performing team.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders, including staff, Board members, funders, and external partners.
• Demonstrated experience with financial systems, accounting software, and reporting tools.
• Familiarity with labor unions and union training programs is a plus.

Core Competencies:

• Leadership & Team Management
• Financial Planning & Analysis
• Budgeting & Forecasting
• Nonprofit Financial Regulations & Compliance
• Strategic Thinking & Problem Solving
• Relationship Building & Stakeholder Management
• Strong Communication Skills
• Risk Management