Essential Duties and Responsibilities
The below statements describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and / or skills required. Other duties may be assigned.
- In collaboration with the Senior Vice President directs the daily operations of the Authority's procurement activities, ensuring goods and services are procured in a timely and efficient manner in accordance with established agreements, state and federal laws, and Authority's policies and procedures. Ensures Authority operations apply procurement best practices, risk mitigation, and effective buying strategies.
Schedules, assigns, and prioritizes workloads. Sets appropriate deadlines. Ensures timely completion of unit work. Evaluates employee performance and provides guidance and feedback.
Supports a professional development program for procurement staff that builds skills and expertise in critical areas (i.e., negotiation, cost analysis, contract terms, customer service, etc.)Directs the development and preparation of bid specifications, RFQs, RFPs, purchase orders, and contracts for the purchase or rental of goods, contracted services, and / or other third-party contracts.Determines and selects appropriate contract requirements (i.e., deliverables, payment schedules, penalties, insurance requirements, dispute resolution procedures.)Ensures that bids and purchasing / contracting processes comply with up-to-date advertising and bidding requirements.Meets with and interviews vendors / suppliers / consultants to negotiate contract terms and conditions, as needed. Advises vendors of the Authority's policies and procedures. May organize product testing, demonstrations, and job walks for procurement projects.Assist in the processing of Board agenda items requesting approval of contracts, resolutions, service agreements, and other procurement activities.Maintains contract files and accompanying documentation. Collaborate in preparing the monthly summary reports required by Board policy. Develops, implements, and interprets policies. Ensures operating procedures are documented for all key procurement processes and updated for changes in policies, systems, or best practices. Resolves policy and procedural issues and makes exceptions as appropriate.Tracks performance on procurement activities. Monitors Specialists performance, customer satisfaction, supplier management, cost savings, green purchasing, and supplier diversity. Utilizes a data-driven approach to identify areas for improvement.Ensures negotiation of contract specifications, terms, and conditions protect the Authority from adverse risk. Facilitates the resolution of procurement problems and complex contractual terms. Provides guidance on contracts, formal bids, RFQs, RFPs, and purchasing issues. Interprets and explains applicable laws, regulations, codes, and policies to the Authority's management and staff. Confers with legal counsel as needed on contracting and purchasing issues.Authorizes purchase orders and agreements for goods and services. Develop contracts or modifies existing agreement to adhere with prescribed Authority requirements and to minimize risk to the Authority. Serve as a designee signatory for the executive of Authority agreements.Manages the Authority's inventory, disposal, and distribution of stock equipment and supply items. Declares Authority surplus property for review and approval by the Executive Director, as needed. Provides information on the disposition of equipment from sealed bids, donations, or public auctions.Develop and prepares preliminary budgets for the Procurement Department. Analyzes financial data for trends and develops projections. Controls and authorizes expenditures in accordance with established limitations. Provides detailed financial status reports as needed.Network with professional counterparts inside and outside the Authority. Participate in professional associations to stay informed of new developments and technologies.Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Competencies
Comprehensive knowledge of programs, regulations and directives of the U.S. Department of Housing and Urban Development (HUD) as well as all other applicable Federal and District laws and regulations;Knowledge of policies, procedures, goals, objectives, operational entities, requirements and activities as they apply to the assigned area of responsibility in the DCHA;Mastery knowledge of support services management and skill in applying a comprehensive range of principles, concepts, and practices concerning administration sufficient to evaluate, adapt, or modify plans and procedures concerning administrative services;Knowledge and ability to determine the appropriate level(s) of support services based upon the needs of the Authority and its tenants; balancing cost factors between preventive maintenance and major maintenance; and considering operational and installation costs versus improved services;Mastery knowledge of, and skill to apply a comprehensive range of principles, concepts and practices for storage and maintenance of supplies and equipment; and studies services, equipment and work procedures to achieve goals of greater economy and efficiency;Knowledge of cost analysis and projection in order to plan activities and monitor contractual obligations; and practices and procedures;Advanced leadership, management and communication skills.Education and / or Experience
Bachelor's degree from an accredited college or university with emphasis in public administration, business administration or other related field; and at least seven (7) years' experience in housing operations, administrative services, facilities management or other related work, including at least two years' senior level management experience in public housing, affordable housing, and / or real estate redevelopment environment; or other equivalent combination of education and experience which meet the minimum qualifications requirement may be substituted.
This position is designated as "essential"
