Administrative Officer SY 24-25 (Beginning July 2024)

We are looking for highly motivated and skilled talent to join our team at District of Columbia Public Schools (DCPS). We seek individuals who are passionate about transforming the DC school system and making a significant difference in the lives of public school students, parents, principals, teachers, and central office employees.

DCPS serves 50,000 students in the nation's capital through the efforts of approximately 4,000 educators in 118 schools. As part of a comprehensive reform effort to become the preeminent urban school system in America, DCPS intends to have the highest-performing, best-paid, most satisfied, and most honored educator force in the nation and a distinctive central office staff whose work supports and drives instructional excellence and significant achievement gains for DCPS students.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed in this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

Analyzes administrative management policies and practices, organizational directives, and office business practices and operations; prepares business analyses for administrative services; and recommends changes to promote efficient use of resources.

Assists in establishing administrative procedures for all activities; informs the Principal of operational and administrative challenges; recommends resolutions; and ensures that all procedures are documented and revised, as necessary.

Ensures efficient operation of the school main office and manages school administrative support tasks, including greeting and addressing concerns of students, parents, and the community; addressing telephone, email, and regular mail inquiries; maintaining various files, such as general correspondence, student records, reports, and reference materials; screening incoming mail and distributing appropriately; ordering supplies; typing and editing correspondence, and proofreading documents to ensure conformance with established administrative policies and procedures; sending and receiving faxes; performing data entry functions; and maintaining time and attendance records for employees of the school.

Assists the Principal in budget preparation, in analyzing budgetary, personnel, and organizational impacts from a budget perspective to satisfy changing school requirements and to maximize school efficiencies, and in maintaining expenditure control; compiles and analyzes monthly resource utilization reports, as requested; briefs the Principal on the status of various budget categories; and prepares budgetary reports, as requested.

Liaises with the Office of Human Resources to perform Human Resources activities, including tracking positions, preparing requests for personnel action, and processing PeopleSoftactions.

Works with the Principal, as requested, to develop operational objectives for the school which integrate into the overall plans and strategies of DC Public Schools; and helps the Principal to ensure that those operational objectives are realized.

Keeps abreast of pertinent administrative rules, regulations, procedures, and best practices; ensures that the operation of administrative aspects complies with established guidelines and requirements; adjusts policies and procedures accordingly, with the approval of the Principal; and communicates changes to school staff.

Assists the Principal in completing procurement tasks, such as writing Requests for Proposal (RFPs).

Attends staff meetings, staff development workshops, conferences, and other meetings as required.

Qualifications

Bachelor's Degree and three years of related work experience.

Master's degree preferred.

Previous exposure to or experience in the education sector is a plus.

Personal Qualities of Top Candidates

Commitment to Equity: Passionate about closing the achievement gap and ensuring that every child, regardless of background or circumstance, receives an excellent education.

Leadership: Coaches, mentors, and challenges others to excel despite obstacles and challenging situations.

Focus on Data-Driven Results: Relentlessly pursues the improvement of central office performance and school leadership, instruction, and operations, and is driven by a desire to produce quantifiable student achievement gains.

Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem solving; takes initiative to explore issues and find potential innovative solutions.

Adaptability: Excels in constantly changing environments and adapts flexibly in shifting projects or priorities to meet the needs of a dynamic transformation effort; comfortable with ambiguity and non-routine situations.

Teamwork: Increases the effectiveness of surrounding teams through collaboration, constant learning, and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others.

Dependability: Does whatever it takes to consistently deliver high quality under tight deadlines; successfully manages own projects through strong organization, detailed work plans, and balancing of multiple priorities.

Communication and Customer Service Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to customer needs in a high-quality and courteous manner.

Job Type: Full-time

Pay: $78,773.00 - $102,405.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Work setting:

• In-person
• Office

Work Location: In person

Salary : $78,773 - $102,405