Coordinator, Grant Administration

The Office of Fiscal Strategy (OFS) is a catalyst for ensuring excellence, equity, and efficiency to ensure DCPS achieves our goals for our students. We want employees who recognize and embrace the importance of a strong partnership between schools and Central Services. When Central Services runs efficiently, and provides high-quality customer service, our school-based employees can concentrate on educating our children and leading our schools. By combining financial planning with strategic planning, this office supports DCPS with actively identifying resources, costs and budget and aligning them with our mission and goals.

The Office of Fiscal Strategy is organized into four divisions:

• Finance: Ensures school and central services finances are allocated and expended in alignment with the agency’s strategic plan, in a manner that fosters transparency, maximizes funds, promotes equity, and ensures compliance with requirements.

• Contracts & Acquisitions: Provides procurement services to schools and Central Services programs through contract and purchase order processes in alignment with District and Federal procurement laws and regulations. Manages and facilitates the procurement of goods and services for all DCPS schools and central services, that fosters transparency, maximizes buying power, promotes equity of spending with local vendors, and ensures compliance with contractual requirements.

• Operational Finance (Core): Works to improve organizational effectiveness and to ensure daily fiscal operations are managed efficiently across DCPS. The Operational Finance Team advocates for DCPS programs and schools by shepherding collaboration with procurement, budget, and HR teams. Operational Finance provides oversight to ensure equitable, transparent, and compliant personnel and non-personnel spending through quality customer service.

• Fiscal Operations Systems: Supports schools and central services by leading OFS’s efforts to design efficient and effective operational finance structures and processes. Promotes agency financial data literacy by leading finance data visualization initiatives that equip DCPS stakeholders with comprehensive information.

The Grant Administration Team (GAT) is under the Deputy Chief, Finance in OFS. The mission of the team is to ensure the equitable, effective, and efficient use of grant funds. This team is responsible for developing federal grant budgets, monitoring spend plans and expenditures, and submitting reimbursement workbooks that are aligned and in accordance with approved grant award notices and intra district transfer requests. The team also provides technical assistance and support to schools and program offices interested in applying for external competitive grant opportunities.

The Coordinator, Grant Administration is considered an integral member of the Grant Administration team and as such must share the Finance team's passion for excellence, quality, and service. The Coordinator will manage a caseload of grants for the full grant life cycle to include: grant research; application development and submission; spend plan formulation; budget loading; fiscal tracking; expenditure review; and reimbursement submission and approval.

The Coordinator, Grant Administration will report to the Manager, Grant Administration.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

• Develops a variety of detailed fiscal reports to be used by management to ensure fiscal compliance.
• Prepares and reviews federal fund reimbursement workbooks for submission to OSSE.
• Provides technical support assistance to schools/offices regarding their use of federal funds.
• Conducts program and administrative data and cost analyses as needed.
• Designs and implements data preparation, processing, and retrieval and storage systems.
• Analyzes the compatibility of program requirements and implementation procedures.
• Synthesizes data, develops recommendations for identified problem areas, proposes short-and long-term system actions to implement, and implements plans under manager’s supervision.

Qualifications

• Bachelor's degree and two to four years of related work experience.
• Master's degree preferred.
• Previous exposure to or experience in the education sector a plus.
• Must be comfortable interacting at all levels of the organization and be willing to develop strong and positive relationships with staff and colleagues across all DCPS departments and schools, and external and intergovernmental agencies.
• Significant quantitative and qualitative analysis preferred.
• Proficiency with Excel and DC Government financial systems
• Proficiency with other Microsoft Office Suite applications expected.

DCPS Values

• STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
• COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
• EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
• EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
• TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
• JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.