What are the responsibilities and job description for the Administration Coordinator position at Sunrise Systems?
Administrative
Provide 1 : 1 administrative support at a senior level; to include sophisticated and complex calendar management, domestic and international travel bookings, expenses management.
Independently and pro-actively resolve issues and challenges relating to administrative requests and calendar conflicts.
Facilitates smooth communications between executive and other internal and external collaborators.
Lead the practical arrangements and contribute to the preparations of internal and external meetings and team engagements.
Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists)
Lead and coordinate logistics relating to virtual and face to face meetings.
Information management for team access (SharePoint management, storing of minutes, presentations, file structure) training teams on usage and making process improvements.
Provide specialist project administrative support to leaders and department, as required.
Effectively lead special projects and other duties as assigned.
Team
Work collaboratively with our BPO to deliver initiatives that create engagement & wellbeing for the team.
Participate in and contribute to knowledge sharing and training.
Participate in and contribute to administrative continuous improvement activities.
Provide guidance / coaching and mentoring to colleagues where required.
Support and contribute to creating a high performing team, facilitating good cross-team collaboration.
Desired Competencies :
Advanced proficiency in Microsoft Office Suite, including extensive calendar management in Outlook and data management in Excel.
Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products.
Customer Focus : Dedicated to meeting the expectations and requirements of internal and external customers.
Process Management : Refining processes vital to delivering strategic priorities; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow; can see opportunities for harmony and integration; can simplify complex processes; and efficiently utilizes available resources.
Time Management : Uses their time effectively; values time; independently prioritizes competing deadlines to focus energies on business-critical tasks; can attend to a broader range of activities.
Written Communications : Able to write clearly and succinctly in a variety of communication settings and styles.
Essential Requirements :
5 years of experience in an administrative role supporting complex projects
High School Diploma required, Bachelor Degree preferred
Extensive calendar management using Microsoft Outlook
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