What are the responsibilities and job description for the Substitute Secretary position at District?
SUMMARY: Performs confidential secretarial and clerical responsibilities necessary for an efficient and effective office, that assists the Administrator or designee and District staff in the performance of responsibilities so that a safe environment and effective clerical duties are provided.
QUALIFICATIONS:
- Have earned a high school diploma or equivalent
- Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum number of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
- Be proficient in the use of Microsoft Office or an equivalent computer program.
- Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
- Demonstrate appropriate telephone etiquette, with proper voice inflection.
- Have excellent integrity and demonstrate good moral character and initiative.
- Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.
- Requires a strong comfort level around people of all different types of backgrounds and of young people of all ages.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties and requirements are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Greets, screens, assists and directs callers and visitors; responds to inquiries; provides information; takes and relays messages, etc.
- Must be able to consistently greet people warmly both in person and on the phone.
- Performs data entry functions
- Administers appropriate first aid and medication when needed.
- Operates standard office equipment.
- Performs other related functions as assigned or required.
OTHER SKILLS and ABILITIES:
Proficient in use of a personal computer and related software. Ability to communicate clearly & concisely, both orally and in writing. Ability to develop effective working relationships with students, staff and the school community. Ability to perform duties with awareness of all district requirements and Board of Education policies.
WORKING CONDITIONS:
Language Skills – Ability to read, analyze, and interpret documents. Ability to write, correspondence. Ability to effectively present information and respond to questions from administrators, staff, parents and students.
Mathematical and Reasoning Skills – Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Substitute’s work within an office setting and move about as needed. The job typically requires minimal physical exertion; individuals in this position may be on their feet throughout the workday. The person in this position needs to occasionally move about inside the office and building. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The employee may be required to meet multiple demands from several people and interact with the public and other staff.
Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate to loud. Duties are performed primarily indoors.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
Salary : $12
