Program Coordinator

Title: Program Coordinator

State Role Title: Program Coordinator

Hiring Range: $50,000 - $75,000, salary to commensurate with experience

Pay Band: 4

Agency: Div of Legislative Services

Location: General Assembly Bldg

Agency Website: https://dls.virginia.gov/

Recruitment Type: General Public - G

Job Summary:

The Division of Legislative Services is seeking a Program Coordinator to oversee staffing for interim commissions and studies, providing essential administrative support to ensure smooth and efficient operations. This role will manage the logistical and administrative aspects of these meetings, allowing legislative counsel staff and research/policy analysts to focus on delivering substantive support. In addition, the position will assist the Agency Operations Manager during each regular and special session of the General Assembly. The ideal candidate will streamline staffing processes to facilitate the work of the General Assembly.

Job Duties

• Coordinate all Division-staffed commission, councils, studies, joint subcommittees, and work groups. Collaborate with assigned DLS attorneys, analysts, and administrative assistants to manage scheduling, meeting logistics, and coordination with the Clerks’ offices of the House of Delegates and the Senate of Virginia.
• Ensure continuity and support for Division-staffed activities during the legislative session, including the transition from legislative session staffing to interim staffing.
• Prepare and maintain a comprehensive list of legislative branch studies staffed or monitored by the Division including (i) authority for the study. (ii) patron, (iii) lead agency, (iv) Division staff assigned to staff or monitor the study.
• Assist Division staff in tracking amendments and other measures contained in the appropriation act that affect the Division or commissions and other legislative branch entities supported by the Division.
• Staff standing commissions, interim studies, and other legislative branch entities for which the Division provides support.
• Assist the Division's Agency Operations Manager during General Assembly legislative session by:
  • Act as on-call person for BDS system.
  • Draft all legislation submitted to the Clerks’ office that was not drafted by Division attorneys.
  • Cover all floor amendments and substitutes for the electronic releasing in LIS.
  • Maintain Governor’s notes, Governor’s amendments, and Governor’s appointments processes.
Additional tasks as assigned.

Minimum Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Meticulous attention to detail and ability to meet deadlines.
• Proficiency in Microsoft Office Suite and email management.
• Ability to work independently and collaborate effectively within a team.
• Competence in written communication and legal drafting.
• Through knowledge and understanding of legislative processes and procedures.
• Ability to identify and analyze research issues and questions.
• Capacity to manage multiple projects simultaneously.
• Willingness to take on a variety of administrative tasks as needed.
• Ability to work quickly, efficiently, and under pressure.

Education and Experience:

• Bachelor’s degree.
• 2 years of experience in an advance staffing or policy analysis role.
• Experience working in the legislative branch.
Knowledge of laws, legal codes, government regulations, executive orders, and agency rules.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To be considered for this position, submit a resume and cover letter for your application.

Contact Information

Name: Eleni Georgiou

Email: egeorgiou@dls.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.