Construction Office Administrator

We are currently seeking a dedicated and experienced Office Administrator to join our team in Calimesa, CA. This is a full-time, in-office position where you will work closely with the company President. The ideal candidate will possess a positive attitude, a strong work ethic, attention to detail, a drive to succeed, and the ability to collaborate effectively in a team environment. You must be reliable, honest, and able to handle multiple tasks efficiently.

Responsibilities:

• Manage clerical tasks such as email correspondence, answering phone calls, handling FedEx shipments, scheduling appointments, and other various office duties to ensure smooth office operations.
• Order and maintain City Business Licenses and Insurance Certificates.
• Demonstrate effective communication through email and phone interactions.
• Foster positive relationships with office staff, field personnel, and clients.
• Act as the first point of contact at the front office and welcome visitors.
• Proactively manage office responsibilities, contributing to the overall efficiency of the office environment.
• Assist with the maintenance and renewal of State Contractors Licenses.
• Organize and maintain supplies in the kitchen and restrooms.
• Order office supplies and manage inventory.
• Assist the accounting department with miscellaneous clerical duties as needed.
• Oversee new project on-boarding, including creating project folders, ordering insurance certificates, bonding, and completing labor compliance forms.
• Oversee new employee on-boarding by entering new employee information in contractor management systems, QuickBooks, and creating files for required forms such as W-4, I-9, and employee applications.
• File and organize sacred and project files, archive necessary documents, and manage accounting files.
• Format documents such as reports, proposals, and letters.
• Track documents through data entry.
• Assist in the development and updating of company Standard Operating Procedures (SOPs).
• Develop step-by-step procedures for tasks in each department to improve systems and processes, ensuring scalability and growth.

Qualifications:

• Minimum of 2 years of experience in a similar role.
• Previous experience in a construction office environment is a plus.
• Exceptional organizational and multitasking abilities.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficient in computer applications such as MS Word and Excel.
• Ability to multitask effectively and efficiently.
• A Notary Public certification is a plus but not required.
• An associate degree is ideal, but not mandatory.
• Previous experience within the construction industry is a plus, but we are willing to train the right candidate.

If you are a motivated individual with a passion for office administration and an eagerness to contribute to a growing company, we encourage you to apply. Join us and help support the overall success of our business operations.

Job Type: Full-time

Pay: $25.21 - $27.45 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 2 years (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 2 years (Required)

Ability to Commute:

• Calimesa, CA 92320 (Preferred)

Ability to Relocate:

• Calimesa, CA 92320: Relocate before starting work (Preferred)

Work Location: In person

Salary : $25 - $27