Office Administrator

POSITION OBJECTIVE: Administrative support in Fairfield, New Jersey

RESPONSIBILITIES & EXPECTATIONS

Outstanding customer service with face-to-face customers & business partners

Excellent communication (both written and oral), and self-management skills

Good organizational and time management skills, attention to detail and be able to effectively handle multiple priorities

Proficiency in use of Microsoft Office Suite and multiple cloud-based platforms

Work closely with all department heads, as needed, to assist in their day-to-day

Team player, capable of working with all departments under challenges of tight timelines or last-minute requests including but not limited to organizing refreshments/meals for entertaining customers, employee trainings, etc., as well as clean-up of said events

Maintain kitchen, including supplies such as coffee replenishment, overall tidiness & organization

Receive and scan all incoming mail, distributing accordingly

Assist with accounting functions to assist Finance Department and Operations Group

Be open to learning new tasks/responsibilities to include finance & sales support functions

Required education and experience – High School or GED equivalent with knowledge of administrative support, finance, and other support-based positions

Preferred education and experience - Associates Degree or five (5) years’ experience in an administration type position. Understanding of overall administrative environment, commercial lighting or construction industry as well knowledge of industry software, Oasis system

Competency – Excellent verbal communication skills, accurate writing and typing skills, ability to self-edit, and use computer(s), general office equipment and cloud-based programs and applications.

Additional eligibility qualifications – Good organizational skills, independent thinker, team player

Supervisory responsibilities – Currently no direct reports

Work environment – This is an inside office position, Monday - Friday. This is not remote work from home position due to 1) office management 2) ongoing collaboration required between other team members in the office, and 3) industry requires hand on activities where resources and tools are located in the office (e.g., phones, blueprint machines, large scale printers, all other team members, etc.)

Physical demands - The physical demands of this job can include prolong periods of sitting, standing, and on occasion lifting (15 lbs.). Must also be able to access and navigate each department at assigned office.

Position type and expected hours of work - Full time position (40 hours) Monday - Friday

Travel - No travel is expected as part of this job with any regularity

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time and/or the scope of the job may change as necessitated by business demands.

Diversified Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $48,429.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $48,429 - $55,000