Administrative Assistant / AP Bookkeeper

As the Administrator/Bookkeeper, you will be responsible for a wide range of administrative, bookkeeping, and accounts payable tasks, ensuring the smooth operation of our office and accurate financial record-keeping. You will play a key role in managing office procedures, processing payments, maintaining records, and supporting our team to achieve our business goals.

Key Responsibilities:

• Manage day-to-day administrative operations, including scheduling, correspondence, and account management.
• Maintain accurate and organized bookkeeping and record-keeping systems.
• Process accounts payable and receivable, and manage invoices.
• Reconcile bank statements and monitor cash flow.
• Utilize QuickBooks or other accounting software to manage financial records.
• Prepare financial reports, statements, and budgets.
• Assist in the preparation of reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including mail, email, and phone calls.
• Support HR functions, including onboarding new employees and maintaining employee records.
• Plan and organize company events, meetings, and other activities.
• Liaise with vendors, contractors, and service providers to ensure smooth office operations.
• Provide administrative support to various departments as needed.

Qualifications:

• Proven experience as an Administrator, Bookkeeper, or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong bookkeeping and record-keeping skills.
• Familiarity with QuickBooks or other accounting software.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.