What are the responsibilities and job description for the Case Assistant position at DLA Piper?
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Summary
Assists the paralegals and/or attorneys by maintaining case files, preparing documents for production, organizing and maintaining case or other files, updating and maintaining databases, preparing closing books, obtaining information for internal and external sources and performing other administrative tasks.
Assists the paralegals and/or attorneys by maintaining case files, preparing documents for production, organizing and maintaining case or other files, updating and maintaining databases, preparing closing books, obtaining information for internal and external sources and performing other administrative tasks.
Location
This position can sit in our Boston office.
Responsibilities
- Organizes document production for attorney review.
- Researches public records using public websites.
- Gathers cases and exhibits from file for incorporation into briefs.
- Assists with preparing a variety of documents, forms, chart, letters, etc.
- Prepares binders, prepares closing books, makes copies, enters data and maintains files.
- Performs database research and data entry.
- Obtains documents and other information from cities, municipalities or public agencies.
- Obtains information from accounting, timekeeping and attorneys for audit letter responses.
- Assists paralegals and attorneys with mailings and filings.
- Other duties as assigned.
Desired Skills
Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience. Office experience in a law firm environment supporting paralegals and/or attorneys preferred. Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis. Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letter, charts, etc. Must have the ability to work effectively in a fast-paced environment. Ability to prioritize multiple assignments to meet deadlines.
Minimum Education
- High School or GED
Preferred Education
- 4 Year / Bachelor's Degree
Minimum Years of Experience
- 1 year of demonstrated success working in a fast-paced environment.
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
- Provide timely, accurate, and quality work product;
- Successfully meet deadlines, expectations, and perform work duties as required;
- Foster positive work relationships;
- Comply with all firm policies and practices;
- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
- Ability to work under pressure and manage competing demands in a fast-paced environment;
- Perform all other duties, tasks or projects as assigned.
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
Application Process: Applicants must apply directly online instead of sending application materials via email. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.
Agency applications will not be considered.
No immigration sponsorship is available for this position.
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
