What are the responsibilities and job description for the Office Services Coordinator position at DLZ Corporation?
DLZ Corporation is an award-winning architecture and engineering firm with over 800 employees in 28 offices. DLZ specializes in Public Sector professional services, having built long-standing relationships with state, federal, and local public agencies throughout the Midwest. Project types include Judicial, Public Safety, Transit/Aviation, Educational, Municipal, Logistics/Distribution, and Recreational facilities. DLZ offers Architecture, Landscape Architecture, Civil, Structural, Mechanical, and Electrical Design and Engineering services, as well as Surveying, Construction Inspection, and Environmental Studies.
DLZ is consistently ranked as one of Engineering News-Record (ENR) Top 150 U.S. Design Firms. Our award-winning projects have received national recognition for sustainability and design excellence.
DLZ Corporation currently has an exciting opportunity in our Fort Wayne, IN office, we are looking for a new Office Services Coordinator! The ideal candidate needs to be outgoing, high-energy and have excellent interpersonal skills. We look forward to the right person joining the DLZ team!!
Duties & Responsibilities
Benefits
At DLZ, we offer an excellent benefits package, including:
At DLZ we value diversity and are committed to creating an inclusive environment for all. DLZ is proud to be an Equal Opportunity and Affirmative Action Employer; employment decisions are based on business needs, merit, and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by federal, state, and local laws. True innovation and success come from respecting, empowering, and leveraging the unique perspectives, skills, and experiences of everyone.
DLZ is consistently ranked as one of Engineering News-Record (ENR) Top 150 U.S. Design Firms. Our award-winning projects have received national recognition for sustainability and design excellence.
DLZ Corporation currently has an exciting opportunity in our Fort Wayne, IN office, we are looking for a new Office Services Coordinator! The ideal candidate needs to be outgoing, high-energy and have excellent interpersonal skills. We look forward to the right person joining the DLZ team!!
Duties & Responsibilities
- Perform administrative support tasks, such as preparing mailings, process and prepare memos, correspondence, marketing materials, or other documents.
- Operate telephone switchboard to answer, screen, or forward calls, providing information or taking messages as necessary
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them as required.
- Provide information about DLZ, such as location of departments or offices, employees within the organization, or services provided.
- Prepare and process contract documents including obtaining internal legal review and certificates of insurance.
- Assist in preparing contract specifications for projects.
- Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
- Assist and coordinate with DLZ Sponsored Functions and events (during and after normal business hours).
- Assist in the coordination between offices
- Perform all work in a safe and responsible manner, in accordance with the Health and Safety Plan.
- Possess aptitude to act as a positive representative of DLZ and its core values.
- Perform other duties as assigned.
- Associate’s degree in business or relevant field, and 2 years related experience, or High School Graduate or equivalent, with business or office training, plus a minimum of 6 years proven experience in the administrative field.
- Experience with computerized phone system preferred.
- Highly proficient with modern computer systems and software applications: Microsoft
- Office Suite, Outlook, use and navigation of tool bars and searches.
- Experience with Microsoft Publisher, InDesign or other graphic design software applications is a plus.
- Must have exemplary organizational, customer service and communication skills.
- Have a high level of dependability and an unwavering professional demeanor.
- Ability to handle stressful situations in a high-volume, fast-paced environment.
- Be a highly motivated team player willing to take on new tasks!
Benefits
At DLZ, we offer an excellent benefits package, including:
- Health, dental, and vision
- Medical and dependent care flexible spending accounts
- Health savings account
- 401(k) - Regular and Roth
- Paid Parental leave
- Life & AD&D insurance
- Short- and Long- Term disability
- Innovative wellness program with wellness reimbursement
At DLZ we value diversity and are committed to creating an inclusive environment for all. DLZ is proud to be an Equal Opportunity and Affirmative Action Employer; employment decisions are based on business needs, merit, and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by federal, state, and local laws. True innovation and success come from respecting, empowering, and leveraging the unique perspectives, skills, and experiences of everyone.
