Accounts Payable Coordinator

Position Title: Accounts Payable Coordinator

Position Classification: Hourly, Non-Exempt

Department: Finance

Reports to: Director of Finance/Treasurer

Job Summary

The Accounts Payable Coordinator is primarily responsible for ensuring all payable invoices are paid in a timely manner. This position is also responsible for maintaining all W-9 records for all vendors and prepares annual 1099s. In addition, this position is responsible for overseeing the bi-weekly payroll cycle for the Company.

Essential Functions

• Must be able to complete and pass pre-employment background check, drug screen, and physical exam.
• Able to communicate effectively (reading, writing, speaking) in English.
• Ability to access, input, and retrieve information from a computer.
• Signed Confidentiality Agreement required upon hire.

Responsibilities

• Review all invoices for proper authorization.
• Ensure adherence to authorized signature list approvals.
• Check fuel summary report to confirm receipt of all fuel provider invoices.
• Compare fuel invoices to bills of lading and purchase orders and enter into Business Central.
• Ensure timely input of data into the system, and timely preparation of checks for all invoices, expense reports and check requests.
• Handle questions and provide responses to all information requests from internal or external customers.
• Conduct monthly bank reconciliation.
• File all invoices on a timely basis.
• Prepare annual 1099s.
• Maintain and update W-9 records for all vendors.
• Covers Accounts Receivable functions in absence of Accounts Receivable Coordinator.
• Performs payroll functions on a bi-weekly basis and specialty payrolls (bonuses, etc.).
• Reviews timecard data for proper approvals, accuracy and completeness.
• Verifies correct totals and transmits payroll.
• Complete other duties as assigned.

Qualifications

• Detail oriented.
• Strong organizational skills.
• Strong data entry skills.
• Excellent oral and written communication skills.
• Ability to work well in a collaborative environment.
• Works well independently as well as part of a team.
• Able to multitask, prioritize, and manage time efficiently and effectively.
• Self-motivated and self-directed.
• Working knowledge of MS Office suite with advanced MS Excel skills.
• Knowledge of Business Central a plus.
• Experience with payroll processing preferred.

Education and Experience

• Minimum 3-5 years' accounts payable experience.
• High school diploma required.
• Accounts receivable experience a plus.

Job Type: Full-time

Pay: $55,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $55,000 - $68,000