What are the responsibilities and job description for the Office Administrator position at DMR Construction Services, Inc.?
Overview
DMR Construction is currently seeking an Office Administrator to join our Waldwick, NJ office.
The Office Administrator will support various departments, including accounting, construction management, and operations. The candidate manages day-to-day tasks within our office and will be a key point of contact, representing the company professionally and interacting regularly with visitors, contractors, business partners, and employees.
As a growing family-owned business, DMR Construction is looking for a self-motivated team player excited by the opportunity to grow within the company.
Responsibilities
- Provide administrative support to the office staff, accounting, project managers, field team, and accounting department.
- Assist with Accounts Payable and Accounts Receivable.
- Schedule meetings and prepare agendas and meeting minutes.
- Utilize construction management software and tracking systems to keep project information current and accessible.
- Answer phone calls, respond to inquiries, and greet visitors professionally.
- Serve as a point of contact for vendors, subcontractors, and construction teams.
- Perform general office duties such as filing, data entry, copying, supply orders, kitchen maintenance, and other project administrative tasks, as requested.
- Order and track office supplies, maintaining inventory.
- Coordinate company events, travel, and logistics.
- Manage certificates of insurance (COI) and related documentation.
- Review and code subcontractor billings and invoices.
- Assist with bid documentation and applications.
- Assist with our IT company.
- Assist with general HR functions, including onboarding, record-keeping, and employee inquiries.
- Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.
- Review and process expense reports.
- Support audits.
- Assist with purchase order requests.
- Reconcile vendor statements.
- Maintain Licenses, certificates, vehicles, OSHA logs, SWACK, etc.
- Process submittals for public agencies
- Bid Packages & Proposals
Qualifications
Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- Ability to use discretion and maintain confidentiality with proprietary information.
- Effectively managing deadlines and workload
- Minimum 5 years of experience in Construction administrative.
- Proficient with Microsoft Office Suite
- Knowledge of public and private work bids.
- Knowledge or Trimble
Compensation and Benefits:
- Health Insurance
- Vacation Time & Paid Holidays
- 401K
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $50,000 - $65,000
