What are the responsibilities and job description for the Administrative Management Specialist position at DMS International?
Data Management Services, Inc. (dba: DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.
At DMS International (DMS), we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.
DMS seeks candidates that possess and display the attributes that reflect our Core Values of:
- Quality in delivering solutions,
- Leadership,
- Innovation,
- Teamwork,
- Integrity in conduct,
- Responsiveness to our customer’s mission
- Obtain a suitable evaluation for mandatory drug screenings.
DMS is currently seeking an Administrative Management Specialist. The Administrative Management Specialist will independently deliver administrative and management support for a wide variety of command programs; coordinate with the subordinate commands, detachments, and learning sites; and perform other associated duties relative to the administration of an activity with eighteen (18) training locations. The Administrative Management Specialist works closely with other contractor, military, and government civilian managerial personnel and senior leadership at CENSECFOR Headquarters (HQ).
The Administrative Management Specialist must be familiar with applicable Navy rules, regulations, and other requirements as listed in the contract’s Performance Work Statement (PWS) and may be required to attend in-service training which is designed to update contractor personnel on Government rules, regulations, and other requirements.
The Administrative Management Specialist must:
- Be a US Citizen.
- Have no record of criminal convictions.
- Possess a bachelor’s degree from an accredited institution and 3 years of experience in a Navy administrative environment or a minimum of twelve (12) years of experience in a Navy or Marine Corps administrative environment.
- At least five (5) years’ experience at an Executive Level within a Navy or Marine Corps administrative environment.
- A thorough knowledge of the Navy and Marine Corps organizational and command structure.
- Have the ability to obtain a Favorable Tier 3 Background Investigation.
- Have the ability to work independently with little to no supervision.
- Have the ability to perform the duties expected of an Office Manager; exercising discretion and independent judgement with matters of significance related to the HQ Front Office.
- Experience establishing work priorities and communicating effectively with staff inside and outside of a headquarters command.
- Demonstrate experience handling a wide range of administrative and executive support related tasks.
- Demonstrate recent administrative, presentation, protocol and operations support experience within the last three (3) years.
- Possess executive administration experience with high level event planning and coordination; itinerary development; and detailed knowledge of Navy protocol and military courtesies policy and regulations.
- Possess excellent oral and written communication skills.
The Administrative Management Specialist’s duties may include:
- Drafting and preparing, in proper format, correspondence, directives and various forms for signature. Reviews same for spelling, typographical errors, and conformance to formats and procedural requirements.
- Utilizing advanced and multiple word processing software processing to produce medical, scientific or technical documents and
- Utilizes other electronic office support systems (i.e. desktop publishing, calendar, electronic mail, spreadsheets, or graphics) to support the HQ Front Office mission.
- Making travel arrangements based on general travel intentions, known preferences of traveler and in accordance with appropriate travel regulations, including
- Scheduling transportation, hotel/Government quarters reservations.
- Addressing security issues.
- Preparing travel orders and travel vouchers.
- Maintaining contact with travelers.
- Maintaining travel funding reports.
- Assisting with coordination and planning of CENSECFOR hosted conferences.
- Scheduling and attending large conferences and meetings to provide administrative support and record meeting minutes to track action items.
Locations: CENSECFOR Headquarters, VA.
Classification: Full-Time
