Payroll Manager

Overview

We recruit the best talent and invest in their ongoing development, through training and mentoring. We provide opportunities to work across our national network. dnata catering U.S. is looking for an onsite Payroll Manager to join our Corporate team located in White Plains, NY.

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

The Payroll Manager will provide day to day functional leadership and coordination for employee payroll activities across dnata Catering US. The Payroll Manager is responsible for the full oversight, preparation and directly accountable for all payroll, payroll tax processes and reconciliations of the weekly payroll. This position will process Multi-State Payroll for 1100 employees as well as establishing payroll processing for the company and interface with the payroll processor and appropriate government agencies. The Payroll Manager is also responsible for approving payroll prior to the final processing and administering periodic internal audits of payroll data for compliance of payroll processes and procedures.

You Will

Payroll

• Develop overall payroll procedures by implementing process improvements or changes when deemed necessary for greater efficiency.
• Manage all tasks necessary to accomplish the organizations weekly payroll processing objectives ensuring compliance with established financial, legal, and / or administrative requirements.
• Prepare routine reports for operation and finance departments.
• Process timely and accurate weekly, multi-state payroll for submission to payroll provider including primary payroll and support for California, Texas, Tennessee, New York, Massachusetts and Connecticut, and other states as we expand the business in compliance with local, State, and Federal regulations.
• Manage the post-payroll functions and ensuring processes are completed timely and accurately including but not limited to : payroll taxes, time and attendance records, payroll deductions, and accrual entries for the entire organization.
• Ensure accurate calculations of wages, tax withholdings, benefit deductions and other deductions.
• Internally audit payroll and payroll systems on a regular basis for payroll errors, to include, but not limited to over or under payments, paid leave errors, taxation errors, ghost employees, etc.
• Manage and participate in payroll and benefits related audits.
• Research tax / government notices and prepare responses.
• Review and approval of all payroll related submissions.
• Review, interpret and maintain garnishments, levies, and child support orders in accordance with Federal, State and local regulations.
• Process W-4 reviews / approves direct deposit submitted via the self-service portal.
• Act as the Payroll System Primary Administrator and Subject Matter Expert. This includes assigning trainings for new users, building reports for Company managers as requested, maintaining system SOPs, and continuing to revise best practices within the system and / or payroll / tax / benefits procedures.
• Respond to employee questions regarding time & attendance, and payroll.
• Oversee and process deductions and payments for employees on Leaves of Absence.
• Assist Accounting Manager with post weekly payrolls into G / L using ADP interface download files.
• Responsible for submitting all corporate payroll KPI’s for month-end close within the allocated timeframe.
• Maintain all payroll files and backup in accordance with legal requirements.

Benefits

401(k)

Tax Compliance

Other

Supervisor Responsibilities

Supervise payroll clerk based in other units and accuracy of all payroll related matters submitted by the local HR team.

You Have

EDUCATION : Bachelor’s degree from four-year college or university with at least seven (7) years related experience and / or training, to include two (2) years of managerial experience.

Intellectual / Social Demands

While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including following simple to complex instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant attendance and punctuality.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, walk; reach with hands and arms and stoop, kneel, or crouch. The employee must regularly lift and / or move up to 30 pounds.

Work Environment

The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud.

Diversity Matters

We believe that diversity and inclusion are fundamental to creating a strong workplace and community. At dnata, we’re proud that our workforce is as diverse as the customers we serve. And we’re committed to nurturing your talent with mentoring, volunteer and professional development opportunities. We welcome everyone.

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