What are the responsibilities and job description for the Executive Administrator-Commercial Team position at DNV?
About Us
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.
As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.
About Energy Systems
We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
About The Role
Are you an experienced executive assistant, chief of staff, or admin looking to increase your strategic engagement?
Do you excel at identifying and mitigating roadblocks?
Are you ready to take on the challenge of streamlining commitments and enhancing interactions between executives?
Do you desire a seat at the table to directly influence other executives and play a key role in strategic decision-making?
Would you like to work for a company that invests in innovation, is foundation-owned, and prioritizes a culture of health, safety and the environment?
DNV’s Energy Systems group seeks an experienced Executive Administrator-Commercial Team for our North American Commercial team. The successful candidate will report to the Chief Commercial Officer and provide support for a 12-person senior commercial team who in turn support over 1,200 staff in North America.
The successful candidate will be responsible not only for administrative logistics but also for helping execute critical and strategic activities on behalf of the Chief Commercial Officer. This will require working with and across numerous teams locally and globally while embracing critical thinking and independent decision-making skills. Assignments from leaderships may require the successful candidate to flesh out approaches and define expected outcomes.
Other activities may include, providing or facilitating administrative support to senior commercial team, collaboration with leadership to identify, develop, and implement high-impact improvements, serve as liaison to executive and office administrators across North America, and support leadership in developing appropriate reporting and communication activities. We are looking for someone who can handle the day-to-day, while helping the team improve operations through strategic initiatives.
This role is based at our DNV office in Arlington, VA, presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.
What You’ll Do
This is a dynamic role, this position includes a mix of administrative, project delivery, and client facing activities.
For more information
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
About You
What Is Required
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.
As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.
About Energy Systems
We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
About The Role
Are you an experienced executive assistant, chief of staff, or admin looking to increase your strategic engagement?
Do you excel at identifying and mitigating roadblocks?
Are you ready to take on the challenge of streamlining commitments and enhancing interactions between executives?
Do you desire a seat at the table to directly influence other executives and play a key role in strategic decision-making?
Would you like to work for a company that invests in innovation, is foundation-owned, and prioritizes a culture of health, safety and the environment?
DNV’s Energy Systems group seeks an experienced Executive Administrator-Commercial Team for our North American Commercial team. The successful candidate will report to the Chief Commercial Officer and provide support for a 12-person senior commercial team who in turn support over 1,200 staff in North America.
The successful candidate will be responsible not only for administrative logistics but also for helping execute critical and strategic activities on behalf of the Chief Commercial Officer. This will require working with and across numerous teams locally and globally while embracing critical thinking and independent decision-making skills. Assignments from leaderships may require the successful candidate to flesh out approaches and define expected outcomes.
Other activities may include, providing or facilitating administrative support to senior commercial team, collaboration with leadership to identify, develop, and implement high-impact improvements, serve as liaison to executive and office administrators across North America, and support leadership in developing appropriate reporting and communication activities. We are looking for someone who can handle the day-to-day, while helping the team improve operations through strategic initiatives.
This role is based at our DNV office in Arlington, VA, presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.
What You’ll Do
This is a dynamic role, this position includes a mix of administrative, project delivery, and client facing activities.
- Project leadership
- Operating with a teamwork mentality that encourages building and maintaining interpersonal relationships, and collaborating with team members to share knowledge and best practices
- Event Logistics
- Administrative Activities
- Overseeing project planning and execution for internally focused strategic initiatives or improvements, including developing plans, leading and guiding project teams and ensuring effective delivery throughout the project lifecycle
- Leading and supporting logistics for executive-level internal and external events
- Providing superb support in-person or remotely for events throughout the year
- Setting and managing schedules and calendars for Chief Commercial Officer
- Preparing and/or editing documents, such as expense reports, memos, and event plans
- Creating spreadsheets, managing data, and preparing presentations
- Negotiating with vendors
- Generous paid time off (vacation, sick days, company holidays, personal days)
- Multiple Medical and Dental benefit plans to choose from, Vision benefits
- Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
- Employer-paid, therapist-led, virtual care services through Talkspace
- 401(k) with company match
- Company provided life insurance, short-term, and long-term disability benefits
- Education reimbursement program
- Flexible work schedule with hybrid opportunities
- Charitable Matched Giving and Volunteer Rewards through our Impact Program
- Volunteer time off (VTO) paid by the company
- Career advancement opportunities
- Benefits vary based on position, tenure, location, and employee election**
For more information
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
About You
What Is Required
- Bachelor's degree in business administration, communication, or a related field. Equivalent professional experience accepted
- Minimum seven (7) years of work experience in the areas described
- Minimum three (3) years of work experience in a consulting or legal firm
- Willingness to undertake new and challenging activities
- Ability to think creatively to find a solution to a problem
- An interest in using data and research to tell a story
- Ability to work collaboratively with a diverse team and have a positive, team-oriented attitude and professional demeanor
- Excellent written and verbal English communication skills; comfortable communicating with team members with different cultural backgrounds and experience
- Proven ability to manage clients, staff, and tasks to quality, budget, and deadline targets
- Accustomed to multi-tasking and working under tight deadlines in a dynamic environment
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
- We conduct pre-employment drug and background screening
- Experience working in similar roles in a consulting or law firm environment
- Experience with Salesforce or other customer relationship management systems
- Experience with Power BI
- Experience working with brand management or communication teams
- Project management certification
- Immigration-related employment benefits, for example visa sponsorship, are not available for this position*
