What are the responsibilities and job description for the Healthcare Accounts Payable Specialist position at DOCS Management Services?
We are currently hiring Healthcare Finance Accounts Payable Specialist! If you are detail-oriented, a great communicator, have finance experience, and value being part of a team that makes a difference, you may be the right person for the position! Apply today!
Classification: NON-EXEMPT | Status & Schedule: FULL-TIME, MONDAY – FRIDAY, 8AM – 5PM
Location: ONSITE, this position reports to the Coos Bay Office location
Salary: $21.40 - $25.21/HOURLY
Department: FINANCE | Reports to: CONTROLLER | Supervision Exercised: NON-SUPERVISORY
Classification: NON-EXEMPT | Status & Schedule: FULL-TIME, MONDAY – FRIDAY, 8AM – 5PM
Location: ONSITE, this position reports to the Coos Bay Office location
Salary: $21.40 - $25.21/HOURLY
Department: FINANCE | Reports to: CONTROLLER | Supervision Exercised: NON-SUPERVISORY
Job Purpose: Accounts Payable Specialist
This position is responsible for performing a variety of financial administrative and fiscal record keeping activities.
Qualifications, Education, & Experience
This position is responsible for performing a variety of financial administrative and fiscal record keeping activities.
Qualifications, Education, & Experience
- Minimum High School Diploma or GED; Associate degree in business administration preferred
- Two years’ experience in accounts payable, finance records management or computerized accounting systems
- Two years’ experience in customer service-related position
Essential Responsibilities: Finance and Accounting Support
- Collaborate with cross-functional teams to track spending program budgets, ensuring adherence to financial guidelines and objectives
- Enters vendor information into accounting software system; verifies that invoice information is entered correctly
- Record entry of, verify documentation for and distribute company credit cards, assists with accounting records and ledgers by reconciling monthly statements and transactions
- Process incoming email inquiries or route to appropriate finance position
- Upload and attach invoices and other required documentation from document files to QuickBooks software
- Processing Claims Checks and provide backup coverage for provider configuration processes
- Prepare and process accounts payable, including monthly capitation payments, verifying proper coding of payments, and other related financial reporting
- Process, route and/or scan and file incoming and outgoing hard copy and electronic mail
- Analyze and resolve issues or challenges that arise while performing backup roles (dbl check this), Maintain accurate records of tasks performed, outcomes achieved while filling in for backup roles, Play a pivotal role during unexpected events by stepping into backup roles to ensure continuity of operations
- Collaborate with internal and external auditors during audits, providing necessary documentation, explanations, and assistance
- Maintains timely and accurate required records, reports, and files to ensure adherence to GAAP within accounting department, monitor and track spending activities, maintaining accurate records of expenses, allocations, and variances for reporting and analysis
- Perform other ad hoc finance-related tasks and projects as assigned by the Controller or CFO
- Participate in quality and organizational process improvement activities and teams when requested
- Ensure compliance with company policies and procedures as applicable to area(s) of responsibility
- Handle confidential information and materials appropriately and maintain a secure work area
- Other duties as assigned
Essential Responsibilities: ORGANIZATIONAL TEAM MEMBER
- Participate in quality and organizational process improvement activities when requested
- Support and contribute to effective safety, quality, and risk management efforts by adhering to established policies and procedures, maintaining a safe environment, promoting accident prevention, and identifying and reporting potential liabilities
- Openly, clearly, and respectfully share and receive information, opinions, concerns, and feedback in a supportive manner
- Work collaboratively by mentoring new and existing co-workers, building bridges, and creating rapport with team members across the organization
- Provide excellent customer service to all internal and external customers, which includes team members, members, students, visitors, and vendors, by consistently Exceeding the customer’s expectations
- Recognize new developments and remain current in care management and coordination best practice standards and anticipate organizational modifications
- Advance personal knowledge base by pursuing continuing education to enhance professional competence
- Promote individual and organizational integrity by exhibiting ethical behavior to maintain high standards
- Represent organization at meetings and conferences as applicable
Knowledge, Skills, & Abilities:
- Knowledge of general office administrative procedures
- Critical attention to detail for accuracy and timeliness
- High degree of initiative, judgment, discretion, and decision-making
- Skill and ability to prepare and report documents in response to accounting inquiries
- File and record maintenance skills of both manual and computerized systems
- Document examination skills to check for accuracy and completeness
- Ability to understand and interpret policies and regulations
- Ability to report to work as scheduled, and willingness to work a flexible schedule when needed
- Proficient in Microsoft Office Suite and Windows Operating System (OS)
- Training in or awareness of Health Literacy, Poverty Informed, Systemic Oppression, language access and the use of healthcare interpreters, uses of data to drive health equity, Cultural Awareness, Trauma-Informed Care, Adverse Childhood Experiences (ACEs), Culturally and Linguistically Appropriate Service (CLAS) Standards, and universal access
- Knowledge and understanding of how the positions’ responsibilities contribute to the department and company goals and mission
- Knowledge of federal and state laws including OSHA, HIPAA, Waste Fraud and Abuse
- Awareness and understanding of equity, diversity, inclusion, and the equity lens: ability to analyze the unfair benefits and/or burdens within a society or population by understanding the social, political, and environmental contexts of policies, programs, and practices
- Excellent people skills and friendly demeanor
- Critical thinking skills of using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
- Attention to detail and organization skills
- Ability to handle stress and sensitive situations effectively while projecting a professional attitude
- Ability to communicate professionally, both conversing and written
- Ability to work with diverse populations and interact with people of differing personalities and backgrounds
- Sensitive to economic considerations, human needs and aware of how one’s actions may affect others
- Ability to organize and work in a sensitive manner with people from other cultures
- Poised; maintains composure and sense of purpose
Working Conditions:
This position must have the ability to remain in a stationary position, occasionally move about inside the office to access office machinery, printer, etc., frequently communicate and exchange accurate information.
Work Condition: Onsite at the Coos Bay Office location
Employee generally works within the interior of an office.
Employee may travel locally and be responsible for own transportation. Out of area travel may be required on occasion.
Hours of operations and specific staff scheduling may vary based on operational need.
The office environment is clean with a comfortable temperature and moderate noise level.
Exposed to: Cold/heat controls, close contact with employees and the public in office environment.
Machines, equipment, tools, and supplies used: Constantly operates a computer or other office productivity machinery, such as postage machine, fax, copier, calculator, multi-line telephone system, scanner
May answer a high volume of telephone calls, complete documentation, and use computer programs to either obtain or record information.
Multiple Duties: Must be able to work under conditions of frequent interruption and be able to stay on task.
Other Information:
This job description is intended to provide only basic guidelines for meeting job requirements. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of DOCS Management Services employees. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position must have the ability to remain in a stationary position, occasionally move about inside the office to access office machinery, printer, etc., frequently communicate and exchange accurate information.
Work Condition: Onsite at the Coos Bay Office location
Employee generally works within the interior of an office.
Employee may travel locally and be responsible for own transportation. Out of area travel may be required on occasion.
Hours of operations and specific staff scheduling may vary based on operational need.
The office environment is clean with a comfortable temperature and moderate noise level.
Exposed to: Cold/heat controls, close contact with employees and the public in office environment.
Machines, equipment, tools, and supplies used: Constantly operates a computer or other office productivity machinery, such as postage machine, fax, copier, calculator, multi-line telephone system, scanner
May answer a high volume of telephone calls, complete documentation, and use computer programs to either obtain or record information.
Multiple Duties: Must be able to work under conditions of frequent interruption and be able to stay on task.
Other Information:
This job description is intended to provide only basic guidelines for meeting job requirements. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of DOCS Management Services employees. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Salary : $21 - $25
