Healthcare Finance Specialist - Payroll Specialist (Onsite Coos Bay)

For a full job description and to apply, please visit: www.advancedhealth.com/careers

Job Purpose: Finance and Payroll Specialist

The primary objective of this role is to offer comprehensive assistance to the Finance department's audit initiatives and Coordinated Care Organization (CCO) spending programs. Additionally, this position serves as a dependable backup for diverse finance functions, including accounts payable (AP), and credit card checkouts.

Qualifications, Education, & Experience

• Minimum High School Diploma or GED; associate or bachelor’s degree in related field, experience in lieu of education will be considered
• Three to five years’ experience in a fast-paced finance, accounting, or payroll department
• Experience with financial administrative, fiscal record keeping, and auditing procedures
• Accounting or auditing certification strongly preferred, or willing to obtain

Essential Responsibilities: Payroll Specialist, Spending Programs & Audit Support

• Collaborate with cross-functional teams to track spending program budgets, ensuring adherence to financial guidelines and objectives
• Monitor and track spending activities, maintaining accurate records of expenses, allocations, and variances for reporting and analysis
• Review and approve spending requests, ensuring compliance with established policies, and obtaining necessary authorizations
• Prepare regular and ad hoc spending reports
• Payroll Cost Share
• Prepares biweekly payroll processing including proper payroll deductions for taxes, benefits, and other deductions
• Enters, maintains, and processes information in accounting and payroll systems
• Coordinate with payroll processing company to ensure processing of federal and state payroll tax deposits
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Establish and maintain employee payroll records
• Process deposits
• Process voided checks, vendor refunds and returned checks as necessary
• Posted Scheduled Claims Payments in Accounting Software
• Prepare Monthly Capitation
• As directed, approve all electronic payments
• Verify accounts payable, proper coding of payments, and other related financial reporting
• Process incoming email inquiries or route to the appropriate Finance position
• Order office supplies bi-weekly
• Post state payments
• Collaborate with internal and external auditors during audits, providing necessary documentation, explanations, and assistance
• Perform other ad hoc finance-related tasks and projects as assigned by the Controller or CFO
• Provide backup coverage for AP and Credit Card Checkouts, analyze and resolve issues or challenges that arise while performing backup roles, maintain accurate records of tasks performed, outcomes achieved while filling in for backup roles, play a pivotal role during unexpected events by stepping into backup roles to ensure continuity of operations
• Maintains timely and accurate required records, reports, and files to ensure adherence to GAAP within accounting department
• Maintain Quickbook backup schedule
• Prepare Pregnancy Notices
• Participate in quality and organizational process improvement activities and teams when requested
• Ensure compliance with company policies and procedures as applicable to area(s) of responsibility
• Handle confidential information and materials appropriately and maintain a secure work area
• Other duties as assigned

For a full job description and to apply, please visit: www.advancedhealth.com/careers

Job Type: Full-time

Pay: $23.78 - $28.02 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Coos Bay, OR 97420: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $28