What are the responsibilities and job description for the Finance and Accounts Specialist position at DocTrials?
Finance and Accounts Specialist at DocTrials
As a Finance and Accounts Specialist, you are the master of numbers, organization, and financial precision. You thrive on balancing budgets, streamlining processes, and ensuring every cent is accounted for. With your exceptional attention to detail, strong analytical skills, and love for problem-solving, you bring clarity to complex financial tasks. Whether reconciling accounts or analyzing reports, you take pride in your ability to meet deadlines, stay organized, and support a thriving business.
What you will own & improve
- Accounts Receivable (AR): Manage sponsor invoicing and ensure timely follow-up for outstanding payments. Prepare detailed reports on AR status and work to minimize overdue balances.
- Accounts Payable (AP): Oversee vendor payments, ensuring all invoices are verified, approved, and paid within the designated timeline. Maintain accurate records of all outgoing payments.
- Financial reconciliation: Conduct monthly reconciliations of payments received to ensure accuracy.
- Contract and budget support: Assist with contract and budget negotiations, ensuring agreements align with organizational goals and compliance requirements.
- CTMS system management: Assist with building and maintaining clinical studies within the Clinical Trial Management System (CTMS), ensuring accurate tracking of study financials.
- Process optimization: Identify inefficiencies in finance workflows and implement improvements to streamline AR/AP and overall accounting processes.
What you already know
- Accounting principles: You have a solid understanding of AR/AP processes and financial reconciliation.
- Tech savvy: Experience using accounting software and proficiency in Microsoft Excel (pivot tables, formulas, etc.). Familiarity with CTMS systems is a major plus.
- Detail-oriented: Numbers are your jam, and you thrive in ensuring everything balances to the penny.
- Time management: You excel at prioritizing tasks, meeting deadlines, and staying organized in a fast-paced environment.
- Financial reporting: You know how to prepare and present clear, accurate, and actionable financial reports.
- Contract negotiation basics: You’re familiar with reviewing or supporting contract and budget discussions.
What you will learn
- Clinical research finances: Gain insights into managing finances for clinical trials, including sponsor invoicing, study budgets, and complex financial workflows.
- CTMS expertise: Build proficiency in creating and managing studies in the CTMS system for seamless study operations.
- Compliance and regulations: Understand the financial compliance requirements specific to clinical research and healthcare industries.
- Strategic financial planning: Partner with leadership to contribute to long-term financial strategies that drive company growth.
About the Team
This role reports to the Finance Manager and works closely with leadership, clinical operations, and external partners.
Benefits at DocTrials
- Competitive salary
- Health, dental, and vision insurance
- Paid time off
- Flexible scheduling
- Retirement plan
- Company adventures and team-building activities
Values at DocTrials
- Align Your Daily Priorities
- Roll Out the Red Carpet
- Be Obsessed About Learning
- Show Up Ready
- What Can We Do?
- Don’t Panic
- Don’t Work in a Bubble
- Recognize the Gray
- Have a Positive Purpose
About Us
DocTrials' culture is guided by our values and behavior. Our success depends on how much we care for each other, our customers, and our community.
DocTrials is an alliance of physician sites specializing in the conduct of clinical studies within their private practices. Sites in the alliance work under DocTrials' core standard operating procedures and quality control measures that provide a methodology ensuring the highest quality control and best practice utilization across sites. This provides assurance and confidence to sponsors that they will achieve quality data in the most efficient and timely manner. DocTrials was founded with the primary goal of connecting patients and physicians with clinical trials across the US; aiding in the process to discover new therapies, bring hope, and find new treatment for disease.
