What are the responsibilities and job description for the Accounts Receivable Clerk position at Doggett?
Classification
Non-Exempt
Accounts Receivable Clerk
The Accounts Receivable accounting clerk records payments to vendor accounts and maintains accounts payable records. This position is responsible for maintaining accounts payable records, reconciling statements, issuing payment to vendors, and monitoring AP actions. Accounts receivable records payments to customer accounts and maintains accounts receivable records. The AR Clerk position is responsible for depositing and reconciling payments received by the dealership and for taking appropriate collection action on customer accounts.
Essential Duties and Responsibilities
- Reconciles statements and ledgers making sure that payments are consistent with dealership schedules.
- Bill new and used vehicle deals and post into accounting.
- Organize paperwork in each deal and check for completeness.
- Communicates to the office manager cash requirements for the payable dates.
- Reconciles bank balances on a daily basis.
- Rebate and incentive verification and collection.
- Works closely with Warranty Administrator on submission of all warranties and aftermarket and handling of warranty and aftermarket cancellations.
- Support month-end close with review of general ledger accounts for missing or incorrect information and completion of accurate monthly financial statements.
- Assist with month end closing tear downs and filing.
- Assist with collections on past due accounts.
- Takes necessary collections actions; follows up with agency and department heads.
- Facilitates daily bank deposit.
- Applies payments and sends out monthly statements.
- Accounts payable activities including data entry of invoices, new vendor setup, payment, statement reconciliation and dispute resolution.
- Records vendor information for 1099 reporting.
- Provide backup receptionist coverage, as needed.
- Maintain professional personal appearance.
- Complete required training assigned through the company training portal.
- Adhere to consistent and reliable work schedule.
- Demonstrate ethical business practices and integrity in all interactions to uphold the Doggett Automotive group brand.
- Effectively perform duties and responsibilities in a safe manner.
- Other duties as assigned.
Qualifications
- High school diploma or equivalent required
- Microsoft Office (Outlook, Excel) required.
- DMS knowledge (CDK/ADP) preferred.
- Must be able to operate standard office equipment.
- Operate 10-key calculator.
- Successful completion of pre-employment screening
- Authorization to work in the USA.
- Accounting experience in an auto dealership is a must.
Here’s what we offer:
- Medical, dental, and vision plan
- 401(k) savings plan
- Opportunities for advancement
- Great culture
- 5-day work week
Doggett is an Equal Employment Opportunity Employer
